Administrative Clerk Intermediate - East - 1.0 FTE - 26-27 SY
About The Position
The Madison Metropolitan School District (MMSD) is seeking highly motivated and energetic applicants for the Administrative Clerk Intermediate position. Applicants should possess a good attitude, a willingness to learn, and a passion for impactful work. MMSD is committed to being anti-racist, culturally responsive, and inclusive, with a vision to ensure every school is a thriving environment that prepares students for college, career, and community. This role supports the district's mission by performing essential secretarial and clerical tasks under the general supervision of an administrator. The position involves managing substitute teachers, assisting students and staff, maintaining records, processing various documents, and supporting administrative functions. MMSD offers a great compensation package and is dedicated to creating a challenging, rewarding, and supportive work environment that fosters employee growth and development, aiming to build a talented workforce that reflects the diversity of its student population.
Requirements
- Two years successful secretarial experience or a combination of experience and formal secretarial training equivalent to two (2) years, including extensive knowledge of current technology
- High school diploma or equivalent
- Skill tests in the area of keyboarding skills will be used to consider candidates
- Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)
- Experience working in a school setting working directly with students who are considered "at-risk"
- Experience using Munis or similar employee database applications, Microsoft Office Suite, Google applications, email, and other related technology
- Successful experience building and maintaining a master schedule
- Training in the use of Infinite Campus, or similar student data information system
Nice To Haves
- Native-like fluency in Spanish and English preferred
Responsibilities
- Manage and support Substitute Teachers, Substitute Special Education Assistants, etc.
- Assist with the coordination of substitutes in the mornings
- Maintain payroll exception form for class coverage
- Assist students on a daily basis with day-to-day needs, questions, and concerns in a fast-paced environment
- Assist staff, volunteers and parents with various questions and concerns
- Support staff and family communication
- Maintain class size records, class lists and student attendance records, including tardiness
- Processes memos, letters, reports, and correspondence
- Assist with management of the expulsion process, establishing meeting dates, communication with teachers, off-campus teachers, and central district staff
- Maintain Assistant Principals' calendar of appointments and meetings
- Create and manage student behavioral files as needed
- Distribute and maintain records for Metro Bus passes
- Assist Assistant Principals and Student Services with the planning and execution of conferences and back to school night
- Assist administrative team with other events (i.e., registration, homecoming and graduation)
- Process student fees
- Assist Assistant Principal with school clubs: events, meetings, rosters, fundraisers, etc.
- Process student volunteer hours and produce Service E awards for ceremony
- Assist truancy team
- Assist with master scheduling
- Assist with social media posts
- Assist with running electronic sign
- Maintain school bulletin boards
- Send messages to families using Messenger (e.g., Auto Dialer)
- Provide information for the monthly newsletter
- Related duties as assigned
Benefits
- Great compensation package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
