Administrative Clerk II - Generations SE - Klawock

Central Council Tlingit & Haida Indian Tribes • Klawock, AK

6d • Onsite

About The Position

The Administrative Clerk II will support and provide a full range of clerical assignments for the Generations Southeast Community Learning Center. This role involves a variety of tasks to ensure the smooth operation of the office and support for community programs.

Requirements

• Ability to understand and follow written and verbal directions.
• Capable of working with minimal supervision.
• Physically able to push and lift heavy materials.
• Proficient in writing reports using a computer.
• Professional and personable when interacting with the public, staff, instructors, and students.
• Must maintain a professional appearance as required.
• Familiarity with Tlingit, Haida, and Tsimshian cultures.
• High School Diploma or GED
• 1 year of experience (paid or volunteer) performing duties related to office or clerical support.
• Must be 21 years of age with a Valid Driver’s License (may be a requirement for some appointments.)

Nice To Haves

• N/A

Responsibilities

• Provide a full range of reception services, including answering phones, greeting the public, mailing program information, and making referrals.
• Handle incoming and outgoing mail, including receiving, opening, date stamping, and distributing materials.
• Update and maintain records such as contact information, schedules, attendance, numerical logs, ledgers, and client files.
• Photocopy, collate, assemble, and distribute materials.
• Prepare reports and correspondence using word processing, spreadsheets, and other business software.
• Review and verify documents, forms, and applications for completeness and accuracy.
• Follow up to ensure applications include all necessary data and supporting documents.
• Perform complex data entry tasks, ensuring accuracy and correcting errors as needed.
• Gather and record statistical data for reporting purposes.
• Provide assistance and support for room rentals, including computer and multimedia setup (PA system, audio/video, wireless internet, teleconferencing).
• Prepare and assemble large mail-outs of program materials.
• Assist clients and co-workers by explaining processes, forms, procedures, and program requirements.
• Monitor and maintain office supplies and materials.
• Help maintain the program database.
• Assist in scheduling and setting up meetings in local communities as needed.
• Support special projects as assigned.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED