Administrative Business Partner, Operations Assistant II (NCS) - Department of Public Works

Baltimore City•Baltimore, MD

7d•Onsite

About The Position

The Fiscal Division serves as the central financial office for the Baltimore City Department of Public Works (DPW) and operates under the leadership of the Division Chief, the agency’s Chief Financial Officer. Fiscal is comprised of four functional offices: the Office of Budget and Financial Planning, the Office of Accounting, the Office of Procurement, and the Office of Contract Administration. Collectively, these offices support the department’s budget development and management, accounting operations, purchasing, capital project administration, and financial planning and reporting in support of its mission to deliver essential public services that promote a cleaner, healthier, and more vibrant region. The Administrative Business Partner performs high-level administrative, operational, and strategic projects to support the Fiscal Division, its senior leaders, and their teams. The position does not involve supervisory duties or responsibilities. Incumbents receive general supervision from a senior management professional. An employee in this position works a conventional workweek. Work is performed in an office where working conditions are normal. Work requires minimal physical exertion.

Requirements

A high school diploma or GED certificate
One year of experience performing and coordinating standard administrative/operations projects is required.
An equivalent combination of education and experience.

Nice To Haves

Bachelor’s degree in business administration, Public Administration, Human Resources, or a related field.
2 to 4 years of progressively responsible experience in an administrative, operations, or executive support role.
Knowledge of administrative, operational, and executive support practices.
Knowledge of HR processes, personnel file management, and onboarding principles.
Knowledge of policy and procedure development and documentation standards.
Knowledge of basic financial processes.
Skill in managing up and supporting senior leaders with sound judgment.
Skill in note‑taking, summarization, and follow‑up.
Skill in organizing information, records, and institutional knowledge systems.
Ability to speak and write effectively.
Ability to anticipate needs, identify risks, and proactively resolve issues.
Ability to maintain a high level of accuracy and attention to detail.
Ability to manage multiple tasks or assignments simultaneously.
Ability to establish and maintain effective working relationships with supervisors, coworkers, and other stakeholders.

Responsibilities

Manage complex calendars, meetings, travel, and expenses for senior leaders.
Prepare and organize correspondence, presentations, and briefing materials appropriate for executive audiences.
Prepare agendas, materials, notes, and follow-up actions for key meetings.
Track progress on strategic plans and follow up on commitments and milestones.
Coordinate cross-functional initiatives and ensure accountability for deliverables.
Coordinate logistics and materials for meetings, offsites, and events.
Conduct small research projects on best practices to inform leadership decisions.
Support purchasing, invoicing, and basic financial analysis as needed.
Design, implement, and continuously improve a structured onboarding program.
Maintain organized records, files, and shared documentation systems.
Assist with team communications and engagement activities.
Lead the development, documentation, and maintenance of policies and procedures.
Maintain accurate and compliant HR files and personnel records.
Perform other duties as assigned.