Administrative Business Asst - OBGYN

Texas Tech University • Lubbock, TX

3d

About The Position

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. The role is responsible for independently performing highly responsible and confidential clerical duties. It may include supervising clerical staff and/or assuming considerable responsibility for office management. A thorough knowledge of the employing unit’s policies and procedures, as well as familiarity with overall University policy, is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Requirements

• High school diploma or equivalent.
• Four years of progressively responsible clerical experience, including one year of supervisory experience. Additional education and/or related experience may substitute on a year-for-year basis to equal four years.
• Thorough knowledge of the employing unit’s policies and procedures.
• Familiarity with overall University policy.

Responsibilities

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order and set up lunches for department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letters for department communications.
• Maintain the monthly directorship logs.
• Allocate pcard transactions.
• Schedule OB conference meetings.
• Process department purchasing and receiving forms.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED