Administrative Business Associate - Days (Hybrid/Remote) - Westchester Medical Group

NewYork-Presbyterian Hospital

9d•Hybrid

About The Position

NewYork-Presbyterian has a long tradition of bringing hope, health, and healing to our communities. We are seeking a skilled Administrative Business Associate to support operational efficiency and administrative functions across leadership teams. The Administrative Business Associate operates in a shared support model, assisting multiple leaders to enhance efficiency across administrative activities and project coordination. This role is responsible for optimizing leader time, managing priorities, and ensuring timely communication of key information, risks, and decisions. The individual should have a strong understanding of hospital and departmental goals, policies, and procedures, and be comfortable leveraging technology to improve workflows and processes.

Requirements

1–3 years of administrative experience, preferably supporting one or more leaders
Proficiency in Microsoft Office Suite and other Windows-based applications
High school diploma or equivalent (GED)

Nice To Haves

Associate’s degree from an accredited college or secretarial school
Strong written and verbal communication skills

Responsibilities

Manage purchase orders (POs), including creation, tracking, and reconciliation
Submit invoices for payment and ensure compliance with organizational processes
Serve as a primary liaison with vendors to support billing, payment inquiries, and issue resolution
Coordinate activities and resources for department-specific projects (e.g., meeting agendas, project plans, follow-ups)
Support meetings and special events, including note-taking and distribution of summaries to stakeholders
Prepare communications, reports, and presentations (Word, PowerPoint, Excel) in collaboration with leadership and key stakeholders
Maintain confidentiality of sensitive information in accordance with organizational policies
Support timekeeping and payroll coordination as needed