Administrative Bailiff

Fairfield County Ohio•Lancaster 43130, OH

11d•Onsite

About The Position

The Administrative Bailiff will operate under the guidance of the Judge/Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings and will assist the Judge/Magistrate in their administrative duties, and scheduling of meetings and court hearings. This role demands an individual who is initiative-driven, highly skilled in administrative duties, and is able to multi-task efficiently and processes advanced technical capabilities—all while displaying outstanding customer service while thriving in a dynamic atmosphere.

Requirements

Bachelor’s Degree or Paralegal certification preferred
Strong Administrative writing skills
Reporting skills
Scheduling
Organization
Time management
Presentation skills
Equipment maintenance
Travel logistics
Verbal communication
Good memory power
Works well as a member of a team
Possess a high patience level
Capable of working extra hours when needed
Proficiency with the following: Zoom, Microsoft Office Suite, Adobe, and Case Management database
Dependability and Reliability
Personally responsible
Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals
Demonstrates regular and punctual attendance and arrives prepared for work
Committed to doing the best job possible and diligently follows through on commitments
Consistently meets deadlines
Sound judgement in decision-making and exceptional boundaries related to confidential information
Ability to anticipate and use intuition, judgment, organizational knowledge, motivational techniques, and personal leadership to meet Court needs
Team player – respectful interaction with all other county personnel; follows employee manual and dress codes

Responsibilities

Serves as bailiff during court sessions, ensuring order and decorum in the courtroom and timeliness of proceedings
Manages all facets of courtroom operations, making certain all parties are present for in-person or virtual hearings, testing and utilizing audio/visual equipment, preparing physical case files; and ensuring all necessary documentation is prepared accurately and is easily available
Performs a variety of administrative tasks, such as scheduling hearings with advance technologies and with multiple means, maintaining calendars, and preparing and reviewing documents to support the court’s operations; mostly comprised of specialized dockets and juvenile matters
Prepares and maintains accurate records, including entries, tracking, compliance, and other legal documents, ensuring compliance with legal standards and confidentiality requirements
Completes purchase and reimbursement requests, make travel arrangements, and plan for outings
Assists in maintaining data for court programing when required
Retrieves physical records from storage facility and return of same
Performs any other special duties as required
Provides exceptional service to court visitors, including attorneys, witnesses, and the public, by answering inquiries, providing information about court procedures, and directing individuals to appropriate resources
Fosters a welcoming and respectful environment for all individuals entering the court, particularly youth and families involved in juvenile cases
Works closely with court personnel, including judges, magistrates, attorneys, and social workers, to facilitate effective communication and coordination of services related to juvenile/probate cases.
Participates in team meetings and contribute to discussions on improving court processes and services.
Utilizes court management software and other technology tools to streamline processes, manage case information, and enhance overall efficiency.
Stays updated on technological advancements that can improve courtroom operations and administrative functions.
Stays informed about changes in juvenile law and court procedures and actively participate in training and professional development opportunities to enhance skills and knowledge.
Identifies areas for improvement in courtroom operations and suggest solutions to enhance efficiency and service delivery.