H6020 - Administrative Asst Wage

Virginia Department of Transportation • Fredericksburg, VA

8d • $22 - $35 • Onsite

About The Position

Perform special duties as assigned. Provide administrative or technical support to a manager, work group, section or facility. Coordinate work flow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures and practices. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices.

Requirements

• Ability to communicate effectively orally and in writing.
• Ability to compile, coordinate and prepare reports.
• Ability to interpret and apply standard record and retention practices and procedures.
• Ability to perform under pressure and meet deadlines.
• Ability to prioritize, organize and communicate information.
• Ability to problem solve and use analytical skills effectively.
• Ability to read, interpret and apply policies and procedures.
• Ability to research, gather, and analyze data.
• Ability to work independently.
• Knowledge of business practices and principles.
• Knowledge of office and business practices and principles.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications to include Microsoft Office.
• Ability to handle confidential and sensitive issues appropriately.
• Ability to interpret and apply standard record retention practices and procedure.
• Ability to perform under pressure and meet deadlines.
• Knowledge of applying executive administrative practices.
• Knowledge of office and business practices and principles.
• Skill in filing and document management.

Nice To Haves

• A combination of training, experience, or education in a General Office Environment, or related field desired.
• Ability to work independently.
• Experience interpreting and applying policies and procedures.

Responsibilities

• Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.
• Prepare agendas, meeting minutes and track action items.
• Prepare letters to appropriate individuals within and outside VDOT.
• Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed.
• Coordinate registration for staff for various conferences and seminars.
• Provide diverse administrative support to a manager, work group, section, district, or division.
• Handle phone calls, contacts, and communications from VDOT staff and others external to the organization.
• Prepare correspondence or reports.
• Provide guidance to standard operating policies and procedures.
• Provide diverse administrative and technical support to a manager, work group, section, district or division.
• Handle phone calls, contacts and communications from VDOT staff and others external to the organization.
• Prepare correspondence or reports.
• Provide guidance to standard operating policies and procedures.
• Provide clerical and administrative support.
• Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects.
• Prepare outgoing correspondence.
• May create and analyze reports and graphs.
• Assist with the scheduling and setups for training.
• Provide clerical and administrative support.
• Transcribe and edit data, format and edit from notes and rough drafts, and type materials related to specific projects.
• Prepare outgoing correspondence.
• May create and analyze reports and graphs.
• Assist with the scheduling and setups for training.
• Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.
• Maintain files, records, or systems for assigned area.
• Maintain files for pending items awaiting responses.
• Update documents, manuals, or other agency officials records and lists.
• Pick up mail, sort, date, and route to appropriate staff members.
• Maintain files, records or systems for assigned area.
• Maintain files for pending items awaiting responses.
• Update documents, manuals, or other agency officials records and lists.
• Pick up mail, sort, date and route to appropriate staff members.

Benefits

• VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT utilizes a market based pay program, which has been approved by DHRM.
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
• Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
• Equal Opportunity Employer.
• Please be aware all VDOT positions require pre-employment screenings.
• These screenings may include the following: Fingerprint based Criminal History Background Check, DMV Record Check, Work History Verification, References, Pre-employment physical, Drug screen

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed