Administrative Asst II- Habilitation Therapies

TX-HHSC-DSHS-DFPS•CARLSBAD, TX

4d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and support at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Administrative Assistant for the Habilitation Therapy Department works under moderate supervision with limited latitude for the use of initiative and independent judgement and reports directly to the Director of Habilitation Therapies. Maintains various paper and electronic records for the department. Conducts inventory on Hab Therapy equipment and orders supplies for OT and PT as well as Speech, and Nutrition. Communicate with vendors for equipment and service quotes. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Answers telephone, refers callers to appropriate staff, takes messages, and answers questions. Essential Job Functions (EJFs): Answers telephone, refers callers to appropriate staff, takes messages, and answers questions. Maintains various paper and electronic records for the department. Conducts inventory on Hab therapy equipment Responsible for all purchasing and ordering of supplies for Habilitation Therapy Communicates with vendors for equipment and service quotes Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Requirements

Ability to plan and schedule work.
Ability to follow written and verbal instructions.
Ability to multi-task.
Ability to work under extreme pressure while maintaining a courteous and business-like demeanor at all times.
Ability to maintain files.
Ability to communicate effectively with various facility staff members, various agency staff members, and consumers.
Knowledge of office practices and administrative procedures.
Skill in the use of standard office equipment and software.
Ability to maintain confidentiality at all times.
Knowledge of the work done in OT, PT, Speech, Audiology and Dietitian areas.
Graduation from a standard senior high school or equivalent.
Must be at least 18 years of age to be considered for employment at a state-operated facility.

Nice To Haves

Two years’ experience performing clerical and administrative assistant work is preferred.
Experience working with the departments within the Habilitation Therapies area, (OT/PT, Speech, Audiology) is generally preferred.

Responsibilities

Answers telephone, refers callers to appropriate staff, takes messages, and answers questions.
Maintains various paper and electronic records for the department.
Conducts inventory on Hab therapy equipment
Responsible for all purchasing and ordering of supplies for Habilitation Therapy
Communicates with vendors for equipment and service quotes
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.