Administrative Asst. II-Residential Services

TX-HHSC-DSHS-DFPS•CARLSBAD, TX

4d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Provides administrative support, technical assistance and project coordination for Unit I, II, or III. Work may entail a broad range of responsibilities. Work is performed under supervision with latitude for the exercise of independent judgment. Frequent contacts with public are required. Works under the primary supervision of the Unit Director. Must coordinate, prepare, and print complex data analysis. Must be able to meet internal and external customers in a fashion that promotes a warm, inviting atmosphere.

Requirements

Graduation from a standard senior high school or equivalent.
Two (2) years of experience performing clerical and administrative assistance work.
Working knowledge of office practice and administrative procedures.
Working knowledge of Business English, spelling, punctuation and math.
Knowledge of Windows and Excel.
Skill in the use of electronic data and/or word processing equipment and software.
Ability to apply knowledge of Departmental Rules, regulations, policies and procedures, and functions to the application of principles of office management and to communicate effectively.
Ability to work independently on difficult or complex clerical tasks.
Ability to keep complex clerical records and to prepare accurate reports from varied statistical data or other types of technical information.
Ability to complete effective correspondence.
Ability to supervise other administrative assistant staff and coordinate the delegation of assignments from other Client Services Managers.
Must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Nice To Haves

None

Responsibilities

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift, and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Ensures the completion of assignments given to administrative assistants.
Tracks completion of assigned in-services and special projects for the unit.
Tracks data collection for SgSSLC Management Plan pertaining to the completion of CT&D training classes for Unit.
Tracks data collection for SgSSLC Management Plan pertaining to the completion of employee evaluations for the Unit Director.
Tracks data collection for SgSSLC Management Plan pertaining to Active Treatment for off-campus and leisure activities.
Provides ongoing feedback to mangers on completion of above assignments.
Completes monthly reports for various State Office requirements.
Schedules meetings and appointments, answers routine inquiries and familiarizes self with resources at SgSSLC.
Coordinates activities and projects.
Reports data analysis.
Prepares and presents complex data analysis using all available software.
Refrains from conduct resulting in confirmed incidents of unprofessional or discordant behavior.
Ensures staff are scheduled for and receive all mandatory training within established timeframes, as evidenced by reports from CT&D.
Coaches staff when performance or conduct problems are noted and ensures that supervised personnel perform their duties according to written job description.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.