Administrative Asst Facilitied - FT 1st Sinai Med Ctr

American Addiction Centers•Milwaukee, WI

4d•Onsite

About The Position

This is a full-time Administrative Assistant position within the Facilities department at 11917 Aurora Sinai Medical Center. The role involves providing comprehensive administrative support, managing schedules, organizing meetings, handling communications, creating documents and reports, maintaining records, and operating office equipment. The position requires strong organizational, communication, and technical skills, with a focus on maintaining confidentiality and providing excellent customer service.

Requirements

High School Graduate
Typically requires 1 year of administrative support experience
Time management and prioritization.
Ability to maintain confidentiality and use discretion.
Initiative and independent problem-solving.
Effective written and verbal communication.
Professional demeanor and customer service orientation.
Proficiency in Microsoft Office (Excel, PowerPoint, Word).
Organizational and multitasking abilities
Diligence and attention to detail.
Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Responsibilities

Schedules and maintains calendars for appointments, meetings, and travel.
Assists with travel arrangements and expense reporting.
Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
Performs routine to moderately complex word processing and document creation, making decisions on formatting and layout, editing for accuracy and consistency.
Compiles reports, graphics, and statistical data.
Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
Maintains filing systems and confidential records.
Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
Conducts basic research and analysis to support administrative needs.
Operates and maintains office equipment; may order supplies as needed.

Benefits

Comprehensive suite of Total Rewards
Competitive compensation
Generous retirement offerings
Programs that invest in your career development
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program