Administrative Asst Exec

Frandsen Corporation • Eagan, MN

1d • $70,000 - $100,000 • Onsite

About The Position

Miller Manufacturing Company is a family-owned, industry-leading manufacturer of more than 1,000 high-quality products for hobby farms, ranches, and pets. Our Little Giant®, API®, Hot-Shot®, Springer Magrath®, Double-Tuf®, Pet Lodge® and Lixit® brands serve the hardworking individuals who make it possible to put food on the tables of families across the country. At Miller, we believe in hard work worth doing. We take pride in what we do; care deeply for the health and safety of animals, live active and wholesome lives, and embracing the satisfaction of raising our own food. Our company is powered by exceptional employees, and our culture is defined by 26 core fundamentals that guide how we work and how we treat one another. Miller Manufacturing is proud to be recognized by Energage as a Top Workplace for Employee Well-Being and Professional Development. We believe our people are our greatest asset, which is why we invest in creating a workplace where employees feel supported, valued, and empowered to grow! The Executive Administrative Assistant enhances the effectiveness of the Chief Executive Officer (CEO) and the Miller Executive Leadership Team (MELT) by providing both strategic and administrative support that drives business results. This role serves as a trusted, confidential representative of Miller Manufacturing Company (MMC) and is responsible for executive support, strategic project coordination, policy administration, SharePoint governance, corporate office administration, internal communications, and company-sponsored events. Approximately 50% of this role is strategic in nature and requires proactive ownership, anticipation of executive and organizational needs, independent problem solving, project leadership, strong business judgment, and executive-level communication. The successful candidate identifies priorities, drives initiatives forward, and develops systems that improve organizational effectiveness without waiting for direction. Through these efforts, the position helps foster a People First culture rooted in MMC's 26 Fundamentals.

Requirements

• Bachelor’s degree preferred; equivalent experience considered.
• Superior writing and proofreading skills required. Uses AI as a thought partner.
• Demonstrated high proficiency with all programs in Microsoft Office 365 Suite including, Teams, SharePoint, Outlook, Word, Excel, PowerPoint and AI-enabled productivity tools
• Proven executive support experience
• Familiarity with manufacturing businesses processes including EOS/Traction preferred
• Experience managing legal files and reviewing/processing legal documents properly
• Read, write, analyze and interpret instructions, short correspondence and memos both in written and oral format.
• Write reports, business correspondence, and policy and procedure manuals.
• AI Enabled productivity- uses AI tools and workflow automation to improve productivity, communications, planning, research, documentation and follow through.
• Present information to and respond to questions from groups of managers, clients, customers, and the general public.
• Take notes during meetings and presentations and convert into concise summaries, decisions, action items, owners and deadlines.
• Communicate effectively with co-workers, customers, vendors, and management; speak clearly and persuasively in positive and negative situations.
• Demonstrate group presentation skills.
• Handle information deemed sensitive by management in a confidential manner.
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals.
• Apply abstract concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Apply common sense understanding and business sense to carry out detailed, but non-engaging, written and oral instructions.
• Define problems, collect data, establish facts and draw valid conclusions.
• Apply good judgment in recognizing scope of authority.
• Interpret an extensive variety of technical instructions in mathematical and diagram form and deal with abstract and concrete variables.

Nice To Haves

• Familiarity with manufacturing businesses processes including EOS/Traction preferred

Responsibilities

• Facilitating executive meetings, delivering KPI reporting, preparing concise meeting recaps with action items and due dates, serving as a confidential resource to leadership, and supporting strategic initiatives and special projects.
• Developing and owning an executive follow-up system that ensures visibility, accountability, and timely execution of commitments without requiring CEO prompting.
• Maintaining a structured policy review process with defined owners, deadlines, follow-up cadence, and accountability; facilitating policy approvals and annual reviews; training policy owners; and supporting the documentation and communication of policies, procedures, and core processes through SharePoint and My90.
• Developing, maintaining, and continuously improving the company’s SharePoint intranet, including managing site organization, permissions, training, user adoption, content accessibility, and continuous improvement to ensure SharePoint remains a trusted source of company knowledge and communication.
• Coordinating administrative support for legal, contractual, and compliance-related activities, including organizing legal documents, supporting document retention and governance requirements, coordinating with outside counsel, and assisting with the preparation, review, execution, and maintenance of contracts and other legal records.
• Developing, coordinating, and distributing executive communications on behalf of the CEO and MELT, including preparing audience-appropriate communications, supporting business planning and reporting processes, leveraging AI tools to improve communication effectiveness, and preparing briefing materials, meeting summaries, and correspondence that reflect organizational priorities and the CEO’s voice.
• Administering and systemizing key support functions for the CEO and MELT, including developing reliable systems for follow-up, scheduling, travel, contract administration, recurring deadlines, onboarding support, executive records management, and confidential document control.
• Proactively identifying opportunities to improve efficiency, reduce administrative burden, and support organizational effectiveness.
• Managing the day-to-day administrative and logistical functions of the Eagan office, including maintaining office readiness standards; coordinating facilities, service providers, and workplace improvements; supporting new employee onboarding; managing office inventory and visitor hospitality; supporting employee recognition and engagement activities; and ensuring timely resolution of office-related issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive