Administrative Associate - Medical College Physicians

The Medical College of Wisconsin•Milwaukee, WI

1d•Hybrid

About The Position

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors. Hybrid Work Arrangement: 40% Remote, 60% Onsite, must reside in the metro Milwaukee, WI area.

Requirements

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem solving skills.
Associate’s degree
3 years of experience
Must reside in the metro Milwaukee, WI area.

Nice To Haves

Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Create complex workflow charts, spreadsheets, databases, macros, and templates.
Create reports, presentations, minutes, letters, memos, and forms.
Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.
Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.
Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
Conduct research, compile data, and prepare presentations and reports for leadership review.
Coordinate and perform status reports, project reports, and other types of information regarding special projects.
Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development.
Other duties as assigned.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.