Administrative Associate - Nursing Office 6:00 AM - 2:00 PM

NYU Langone Health • Brooklyn, NY

1d • Onsite

About The Position

NYU Langone Hospital—Brooklyn is hiring an Administrative Associate for its Nursing Office. This role provides operational oversight and coordination of timekeeping and payroll-related functions in support of Nursing and Patient Care Services. The associate ensures employee timecards are accurate, complete, and compliant in MyTime and related systems, performs daily staffing edits and schedule uploads, and makes real-time system adjustments to support operational needs and payroll processing.

The role collaborates with nursing leadership, department managers, and payroll to maintain accurate labor data, support regulatory compliance, and improve workforce management. It also supports nurse staffing decisions, where applicable, by aligning workforce deployment with census demands, acuity trends, and budgetary targets. The listed schedule is 6:00 AM–2:00 PM.

Requirements

• High school diploma or equivalent.
• Prior experience in timekeeping, payroll support, workforce management, or a related operational role.
• Strong attention to detail and ability to manage high-volume, deadline-driven work.
• Proficiency with workforce management systems, such as MyTime/Kronos, and Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to communicate effectively with all levels of the organization.

Nice To Haves

• Three or more years of previous secretarial and administrative experience preferred.
• Prior healthcare experience preferred.

Responsibilities

• Review, modify, and reconcile employee timecards in MyTime for accuracy, completeness, and compliance with organizational policies, labor regulations, and applicable collective bargaining agreements.
• Investigate and resolve timekeeping discrepancies, including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances; document and obtain approval for corrections.
• Perform daily staffing edits and real-time MyTime updates to align schedules with hours worked and operational needs.
• Prepare, validate, and support payroll processing by confirming regular hours, overtime, differentials, and paid time off are reported accurately.
• Upload schedules and adjust them for coverage changes, call-outs, float assignments, and other staffing modifications.
• Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage changes, and reallocating resources in response to census, acuity, and call-outs.
• Source supplemental staff according to staffing guidelines and collaborate with nursing leadership to help ensure adequate staffing, where applicable.
• Prepare and distribute daily staffing reports and other assigned reports.
• Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
• Serve as a primary resource for employees and managers on timekeeping and payroll-related inquiries.
• Collaborate with nursing leadership and department managers to resolve timekeeping issues.
• Use workforce management systems to streamline workflows and improve data integrity.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Holistic employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED