Administrative Associate - Nursing Office 6:00 AM - 2:00 PM
About The Position
NYU Langone Hospital—Brooklyn is hiring an Administrative Associate for its Nursing Office. The successful candidate provides operational oversight and coordination of timekeeping and payroll-related functions in support of Nursing and Patient Care Services. The role ensures employee timecards are accurate, complete, and compliant in MyTime and related systems, and performs daily staffing edits, schedule uploads, and real-time system adjustments to support operational needs and payroll processing. The associate collaborates with nursing leadership, department managers, and payroll to maintain accurate labor data, support regulatory compliance, and promote efficient workforce management. The role also supports nurse staffing decisions by aligning workforce deployment with census demands, acuity trends, and budgetary targets where applicable. The scheduled hours are 6:00 AM to 2:00 PM.
Requirements
- High school diploma or equivalent.
- Prior experience in timekeeping, payroll support, workforce management, or a related operational role.
- Strong attention to detail and ability to manage high-volume, deadline-driven work.
- Proficiency with workforce management systems such as MyTime/Kronos and Microsoft Office Suite, including Excel, Outlook, and Word.
- Ability to communicate effectively with all levels of the organization.
Nice To Haves
- Three or more years of previous secretarial and administrative experience.
- Prior healthcare experience.
Responsibilities
- Review, modify, and reconcile employee timecards in MyTime to ensure accuracy, completeness, and compliance with organizational policies, labor regulations, and applicable collective bargaining agreements.
- Investigate and resolve timekeeping discrepancies, including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances; document and obtain approval for corrections.
- Perform daily staffing edits and real-time MyTime updates to align schedules with hours worked and operational needs.
- Prepare, validate, and support payroll processing by confirming regular hours, overtime, differentials, and paid time off are reported accurately.
- Upload schedules and make schedule adjustments for coverage changes, call-outs, float assignments, and other staffing modifications.
- Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, and call-outs.
- Source supplemental staff as indicated by staffing guidelines and collaborate with nursing leadership to support adequate staffing, where applicable.
- Prepare and distribute daily staffing reports and other reports as assigned.
- Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
- Serve as a primary resource for employees and managers on timekeeping and payroll-related inquiries.
- Collaborate with nursing leadership and department managers to resolve timekeeping issues.
- Use workforce management systems to streamline workflows and improve data integrity.
Benefits
- Comprehensive benefits and wellness package.
- Financial security benefits.
- Generous time-off program.
- Employee resource groups for peer support.
- Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
