Administrative Support Assistant, Weakley County, UT Extension: UTIA

University of Tennessee•Dresden, TN

2d•Onsite

About The Position

The UT Extension office in Weakley County is seeking an Administrative Associate to provide essential administrative support to county staff and clientele. The role includes managing calendars, coordinating travel, processing expense reports, ordering supplies, maintaining office organization, and supporting programmatic projects and events. The position reports directly to the County Director and is based at Weakley County Extension in Dresden, Tennessee. It is not a remote or hybrid position. UT Extension is the University of Tennessee Institute of Agriculture’s statewide educational outreach organization. It provides research-based information about agriculture, family and consumer sciences, and resource development to people across Tennessee. The University of Tennessee describes its employee experience as supporting work-life balance, professional advancement, career development and coaching, continued education, and training opportunities.

Requirements

High school graduation or equivalent.
One to three years of work in an office-type environment.
Prior experience or background knowledge of Extension.
Experience working with the public.
Valid driver’s license.
Computer knowledge, including Word and Excel, typing skills, and bookkeeping skills.
Ability to self-start.
Knowledge of and ability to maintain good public relations with the local community.
General knowledge of office equipment.
Basic knowledge of budgets and/or bookkeeping.
Ability to multitask and maintain the county office when other staff may be in the field serving clientele.
Legally authorized to work in the United States on a full-time basis without needing employment-based visa sponsorship now or in the future.

Nice To Haves

Community college or vocational/business school classes in computer and office skills.
CAP rating, including training in accounting, office management, office technology, and business administration.

Responsibilities

Answer phones; schedule and route requests; check mail and email; and run errands.
Perform bookkeeping tasks, including accounts receivable, cash deposits, accounts payable, financial account reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
Compile the yearly calendar and schedule of events, and maintain the conference room calendar.
Produce newsletter materials, maintain participant and sponsor lists, and prepare correspondence to assist agents and program assistants with programs.
Order office supplies and postage as needed, and ensure proper care and maintenance of equipment.
Provide leadership for an activities program that serves all eligible clientele without discrimination based on race, color, national origin, sex, disability, religion, or veteran status.
Maintain the county office and multitask when other staff are in the field serving clientele.