Administrative Associate

THE SEED SCHOOL OF MARYLAND INC•Baltimore, MD

6d•$40,000 - $45,000•Onsite

About The Position

The SEED School of Maryland is seeking a professional, organized, and welcoming Administrative Associate to support daily front office operations and provide administrative support to the Administration Department. This position serves as one of the first points of contact for students, families, staff, visitors, and community members. The Administrative Associate plays an important role in maintaining a welcoming, safe, organized, and responsive school environment while supporting daily school operations.

Requirements

High school diploma required
Minimum of three years of customer service, front office, or administrative experience
Ability to manage multiple priorities in a fast paced school environment
Ability to maintain confidentiality and exercise sound judgment
Professional demeanor when interacting with students, families, staff, visitors, and community members
Proficiency with Microsoft Office and comfort using technology based systems

Nice To Haves

Associate degree or bachelor’s degree preferred
Experience in a school, nonprofit, youth serving, or community based environment preferred
Strong interpersonal, written, and verbal communication skills
Strong organizational skills and attention to detail

Responsibilities

Serving as a primary front office contact for students, families, staff, visitors, and community members
Answering, screening, and routing phone calls and inquiries in a professional and timely manner
Greeting visitors and supporting student and visitor check in and check out procedures
Monitoring and maintaining visitor management and student authorization systems
Supporting student, family, and staff communication as needed
Maintaining accurate records and handling confidential student, family, and staff information with discretion
Providing administrative support including filing, mail distribution, calendar updates, document preparation, and data entry
Scheduling and preparing conference rooms for meetings
Supporting meeting logistics, schoolwide activities, family events, and special projects
Ordering, organizing, and maintaining office supplies and inventory
Assisting with general administrative tasks assigned by school leadership
Promoting a welcoming, respectful, and professional front office environment