Administrative Associate

TEKsystems•Naugatuck, CT

6d•$23 - $23•Onsite

About The Position

Our client is seeking a detail-oriented Administrative Assistant to support daily operations within a fast-paced manufacturing environment. This role will focus heavily on invoice and purchase order (PO) processing, as well as coordinating daily deliveries and maintaining accurate records. The ideal candidate is highly organized, comfortable working with numbers, and experienced in administrative support within manufacturing or similar industries.

Requirements

Prior administrative experience, preferably within a manufacturing or industrial environment
Experience working with invoices and purchase orders
Strong attention to detail and ability to identify discrepancies
Proficiency in Microsoft Office Suite, particularly Excel
Ability to manage multiple priorities in a fast-paced setting
Strong organizational and communication skills

Responsibilities

Match and reconcile invoices against purchase orders to ensure accuracy and timely processing
Review discrepancies between invoices and POs and escalate or resolve as needed
Coordinate and schedule daily deliveries, communicating with vendors and internal teams
Maintain accurate records of orders, invoices, and delivery schedules
Support general administrative tasks including data entry, filing, and reporting
Utilize Microsoft Office (Excel, Word, Outlook) to track and manage operational data
Collaborate with accounting, purchasing, and operations teams to ensure smooth workflow
Assist with additional clerical and administrative duties as assigned