Administrative Associate

Avispa Technology•Stanford, CA

6d•Hybrid

About The Position

A leading university is seeking a n Administrative Associate 2 to provide administrative and operational support by coordinating schedules, meetings, travel, financial processes, and departmental events while ensuring efficient daily operations in a fast-paced academic environment.

Requirements

3+ years of administrative experience or an equivalent combination of education and relevant experience.
Proficient computer skills with demonstrated experience using office software and email applications.

Nice To Haves

Familiarity with QGenda scheduling software.
Experience navigating Oracle Finance systems is preferred.

Responsibilities

Provide administrative support by managing calendars, scheduling meetings, coordinating travel arrangements, processing reimbursements, and supporting daily departmental operations.
Respond to inquiries, determine appropriate actions, and provide timely administrative support to internal and external stakeholders.
Coordinate and support conferences, seminars, meetings, and special events, including scheduling, organization, and day-to-day event operations.
Process financial transactions and administrative requests while supporting departmental financial activities and maintaining accurate documentation.
Partner with departmental leadership to support operational projects while ensuring efficient communication, organization, and follow-through on administrative priorities.