Administrative Associate

Vanguard • Malvern, PA

11d • Hybrid

About The Position

As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. This role is integral to the smooth functioning of the department and supports leaders in their daily tasks.

Requirements

• At least 2 years of administrative or related experience, ideally in a medium to large organization.
• High school diploma or equivalent.
• Proficiency with Microsoft Office products.
• Strong ability to stay organized and manage multiple priorities.
• Excellent ability to take direction, be adaptable, and collaborate positively with others.

Nice To Haves

• An Associate degree or related degree is preferred.

Responsibilities

• Scheduling meetings, organizing events, and tracking attendance for the department and leaders.
• Arranging travel plans and ensuring refreshments are ordered when needed.
• Following established guidelines with precision.
• Monitoring and ordering office supplies, keeping an eye on expenditures.
• Preparing correspondence, reports, meeting minutes, and presentations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED