Administrative Associate

HUB International•Victoria, BC

12d•Onsite

About The Position

HUB International is seeking an Administrative Associate to act as the first point-of-contact for guests and callers. This role is responsible for greeting guests, answering and routing phone calls, and providing general administrative support to a busy team, helping to create a welcoming environment and support day-to-day operations.

Requirements

Secondary School Diploma
Minimum of 1 -2 years’ experience within an office and/or administrative capacity
Proficiency with MS Office Suite: Word, Excel, PowerPoint and Outlook
Detail oriented and reliable
Excellent communication skills both verbal and written

Nice To Haves

Easy going and down to have some fun
Ready to work hard and crush goals
Thrives in a team environment
Level 1 Insurance License is an asset, but not required

Responsibilities

Greeting and welcoming guests/clients, in person or over the telephone; answering and referring inquiries
Directing visitors by maintaining employee and department directories; giving instructions
Sorting and forwarding incoming faxes and emails received to appropriate departments
Handling incoming and outgoing couriers (including regular mail); open, stamp, sort, and label for distribution
Maintaining stock and availability of office supplies by ordering as required
Maintaining a safe and clean reception area by complying with procedures, rules, and regulations
Providing support on general administrative office services and is able to refer Brokers for specialized assistance

Benefits

Extended health benefits
Disability insurance
RRSP matching
Paid-time-off benefits
Eligible bonuses
Commissions for some positions
Paid day off for your birthday
Paid half a day off for volunteering in your community
Room to grow within the organization
Company perks
Financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs