Administrative Associate IV

Texas A&M•Laredo, TX

6d•Onsite

About The Position

The Administrative Associate IV works under general supervision and provides advanced administrative support work. This role provides advanced administrative support and may serve as a personal assistant. The position may maintain office schedules and appointments, research and analyze administrative requirements for specific programs or projects, and provide technical information regarding administrative procedures, services, or programs. It also assists in the development of office procedures, including complex or specialized functions, and explains, applies, interprets, and communicates policies and procedures. The role may monitor compliance with policies and procedures, maintain a variety of fiscal, administrative, and academic records, and verify, process, and review forms, reports, tables, and other documents. Additionally, it performs special analyses and project summaries, assists in the planning of special events, and makes arrangements for meetings, appointments, conferences, and travel. The position may also set up meetings, seminars, and other special events to include facilities, equipment, and food, and coordinate the maintenance of files, records, office supplies, or equipment. It maintains office reference materials including online office materials and may deliver, pick up, or receive cash payments, documents, supplies, or materials. The role may assist management in the supervision of student workers and support staff, including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities include providing advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission. Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Requirements

High school diploma or GED.
Four years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
Position requires on-campus, face-to-face interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Responsibilities

Provides advanced administrative support and may serve as a personal assistant.
May maintain office schedules and appointments.
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs.
Assists in the development of office procedures, including complex or specialized functions.
Explains, applies, interprets, and communicates policies and procedures.
May monitor compliance with policies and procedures.
Maintains a variety of fiscal, administrative, and academic records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Performs special analyses and project summaries.
Assists in the planning of special events.
Makes arrangements for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Coordinates the maintenance of files, records, office supplies, or equipment.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive cash payments, documents, supplies, or materials.
May assist management in the supervision of student workers and support staff including processing complex confidential matters.
Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission.
Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.