Administrative Associate IV
Texas A&M University System•Corpus Christi, TX
•$36,400•Onsite
About The Position
Texas A&M University - Corpus Christi (TAMU-CC) is seeking an Administrative Associate IV to join the College of Liberal Arts. This position is part of a collaborative administrative team responsible for providing consistent, high-quality service. Responsibilities will be shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads. TAMU-CC is a dynamic university with approximately 11,000 students and over 1,400 full-time employees, located on a beautiful 240-acre island campus on Corpus Christi Bay.
Requirements
- High School Diploma or GED
- Four (4) years of related experience
- Advanced skills in Microsoft Office Suite
- Excellent written and verbal communication skills
- Positive attitude
- Ability to work independently and efficiently with minimal supervision
- Ability to work in a fast-paced environment
Nice To Haves
- Two (2) years of office management experience
Responsibilities
- Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.
- Manages faculty administrative communications, including missed class day postings.
- Tracks academic/administrative deadlines.
- Handles other academic administrative processes as assigned.
- Assists with adjunct hiring.
- Assists with faculty domestic travel.
- Assists with the coordination of events and special events.
- Assists with faculty foreign travel/Guest travel/Emburse.
- Schedules rooms in Astra for special events and classes.
- Submits work orders for maintenance.
- Schedules meetings and maintains calendars for the college and shared conference room.
- Hires, trains, evaluates, and supervises department student workers.
- Assists with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.
- Sets up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy.
- Oversees office supply ordering.
- Assists with account activity/balance tracking for departments.
- Assists in processing student awards and tracking account balances.
- Assists with student travel/Emburse.
- Serves as the front-line point of contact for the college, greeting visitors and answering calls.
- Assists with general inbox coverage and general administrative requests.
- Assists with syllabi review.
- Assists with Interfolio.
- Provides cross-coverage for various administrative support tasks.
Benefits
- Medical Insurance ($0 - $30 per month for Employee Only coverage after university contribution)
- Up to 83% of premium covered by the university for Employee and Spouse, Employee and Children, Employee and Family coverage
- Dental & Vision Insurance
- Life Insurance
- Accidental D&D Insurance
- Long Term Disability Insurance
- Flexible Spending Account
- Day Care Spending Account
- Dual Career Partner Program
- On-Campus Wellness Opportunities
- Work Life Solutions (Counseling, Work Life Assistance, Financial Resources, and Legal Resources)
- Public Loan Forgiveness
- Book scholarships
- 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply)
- Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
- 8+ hours of vacation paid time off every month
- 8 hours of sick leave time off every month
- 8 hours of paid time off for Birthday leave
- 12-15 paid holidays each year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
