Administrative Associate III

Texas A&M - Corpus Christi•Corpus Christi, TX

2d•Onsite

About The Position

The Administrative Associate III, under general supervision provides complex administrative support work. Texas A&M University - Corpus Christi (TAMU-CC) is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Requirements

High School Diploma or GED.
Three (3) years of related experience.
Maintain Valid Driver License
Strong written and verbal communication skills
Intermediate proficiency in Microsoft Office Suite
High level of articulation and professionalism
Exceptional attention to detail
Critical thinking and proactive problem solving
Ability to take initiative and identify opportunities for improvement
Ability to either work in a team environment or independently with minimal guidance
Ability to manage and prioritize tasks, resources, and time effectively

Nice To Haves

Associate’s degree and one (1) year of related experience
Bachelor's Degree in related field.
Experience with Emburse, Smartsheets, Laserfiche.

Responsibilities

Prepare and route written communications and reports.
Coordinate Non-Disclosure Agreements (NDA).
Respond to requests for information and documentation.
Maintain calendars, schedules, and appointments.
Proofread technical, policy, or presentation documents.
Coordinate meetings and events.
Monitor tracked information and provide status reports.
Perform data entry and retrieval and maintain data files.
Work with community outreach events and Autonomy Research Institute (ARI) visitors.
Provide front desk coverage, such as maintaining the main phone line and general office tasks.
Monitor activities and assign work to student workers.
Provide training procedures for new staff and students.
Maintain quality control/quality assurance within the office.
Assist with issuance of purchase orders, receiving, and One Card purchases.
Coordinate travel arrangements, develop travel itineraries, and secure lodging accommodations.
Safely operates university vehicles/machinery.
Performs and assists with other job-related duties as required.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness
Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement : Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off : 8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.