Administrative Associate III

East Texas A&M University • Commerce, TX

2d • Onsite

About The Position

The Administrative Associate III, under supervision, performs entry-level administrative support work for the Department of Literature & Languages.

Requirements

• High school diploma or equivalent combination of education and experience.
• Three years of experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Effective verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Nice To Haves

• Prior experience working in higher education.
• Prior experience with Concur, FAMIS/Canopy, Workday, Banner, and Mane Market/Aggie Buy.

Responsibilities

• Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Prepares, modifies, and verifies documents.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• Makes purchases on behalf of the department.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists faculty/staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Makes arrangements for meetings, appointments, conferences, and travel; coordinates or assists with the coordination of departmental events.
• May serve as a liaison for departmental equipment and service contracts.
• May participate in the hiring training, and supervision of student workers and other support staff.
• Monitors project timelines.
• Adapts, combines, and makes improvements to services, processes, and programs.
• Serves as a resource for all students throughout the application, enrollment, and matriculation process.
• Prepares and updates class schedules, workload and reassigned time reports.
• Works with the Department Head and area coordinators for daily direction.
• Collaborates with other departments and offices within the College of Humanities, Social Sciences, and Arts and within ETAMU overall as needed.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.
• Access to cutting-edge research opportunities at a designated R2 Research Institution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED