Administrative Associate III

Texas A&M • Fort Stockton, TX

7h • Onsite

About The Position

The Administrative Associate III works under general supervision and provides complex administrative support work. Responsibilities include managing administrative tasks for a district office, processing new employee applications, and assisting the district supervisor with training employees on various documents and reporting. This role establishes and maintains follow-up procedures for reports, handles mail distribution, dispatches outgoing mail, provides billing information, maintains pesticide use reports, and tracks equipment inventory. The position also serves as the office receptionist, issues wildlife damage management equipment, maintains relationships with cooperators, provides billing data, and facilitates communication between cooperators and the District Supervisor. Additionally, the role is responsible for accurate time and attendance reporting, processing leave requests, submitting time and attendance for federal employees, and ensuring employees complete mandated training. The Administrative Associate III also assists with inventory of drugs and sensitive products and performs other directed duties.

Requirements

• High school diploma or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Nice To Haves

• Proficient on both PC and MAC.
• Ability to work in the following programs: InDesign, QuarkXpress, Illustrator, Photoshop, Acrobat, Word, and Powerpoint.

Responsibilities

• Managing the administrative tasks associated with the management of a district office.
• Processing new employee applications.
• Assisting the district supervisor with training employees in the completion of various documents such as travel vouchers, weekly reports, declarations of service, and management information system (MIS) work task reporting.
• Establishing and maintaining follow-up procedures for obtaining monthly reports and other information from field employees.
• Opening and reviewing all mail to determine proper distribution.
• Dispatching outgoing mail including parcel post, certified, overnight, and registered material.
• Providing current information for cooperative billing cycles to the state office.
• Maintaining pesticide use reports.
• Keeping track of the accountable equipment inventory in use within the district.
• Serving as the office receptionist.
• Issuing wildlife damage management equipment to persons requesting assistance.
• Maintaining a working relationship with cooperators to include county judges, county commissioners, trapping clubs and associations as well as the general public.
• Maintaining current information in reference to billing and provides data to the Secretary/Treasurer of the Wildlife Damage Management Fund.
• Providing the District Supervisor with needed information received from cooperators to facilitate the best damage management techniques.
• Providing timely and accurate time and attendance information for state and cooperative personnel.
• With delegation from the district supervisor, taking action on employee requests for leave.
• Submitting time and attendance information for federal employees to the State Office.
• Reviewing training requirements to ensure that district employees complete mandated training within established deadlines.
• Assisting the district supervisor in maintaining an inventory of drugs and sensitive products for use in wildlife damage activities.
• Performing other duties as may be directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED