Administrative Associate III

Dignity Health Medical Foundation•Rancho Cordova, CA

2d•Hybrid

About The Position

As our Administrative Associate III, you will perform a variety of moderately complex administrative duties, requiring a degree of discretion, judgment, and initiative, under limited supervision. Every day, you will receive little instruction on daily work and general instructions on newly introduced assignments. Your assignments will include confidential or proprietary work, requiring knowledge of the function's practices and procedures. You will possess a substantial understanding of the job, applying knowledge and skills to complete a wide range of tasks. To be successful in your role, you will strategically manage a variety of moderately complex administrative duties, exercising a high degree of discretion, judgment, and initiative to effectively support departmental functions. You will apply advanced skills to complete diverse tasks, and meticulously handle confidential information, all while ensuring compliance and contributing to seamless operations. Performs moderately complex administrative, organizational, and project management duties, requiring considerable judgment, independent analysis, and detailed knowledge of departmental and company procedures. Defines and solves problems by researching facts and developing solutions, when appropriate, keeping administrative items from unnecessarily crossing manager's desk. May independently answer inquiries, complaints, and correspondence for manager. Notes commitments made by manager and organize staff implementation of department objectives. Works on special reports/projects, which may include data gathering and consolidation, through surveys, reports and other media. Prepares preliminary reports, using personal computer and word processing and/or spreadsheet software and other support material on data requests and other special studies, as needed. May enter annual budget for department. Enters commands into budget software to extract information related to budgeted or actual expenditures, and completes Monthly Budget Analysis (MBA's). Audits MBA's received from groups in department. Identifies errors and resolves issues as appropriate. Handles confidential information, and maintains confidentiality of information and/or records. Prepares or assists with preparation of standard and complex reports and projects, contracts, and forms. Accumulates, compiles, consolidates, balances, analyzes, researches and edits data. Checks document contents for accuracy. May prepare and distribute report binders, indexes, graphs or other material. Organizes office operations to increase efficiency and simplify reporting procedures, creating new systems or revising established procedures, as required. Applies current company policies and procedures to resolve problems. Recommends solutions for administrative problems.

Requirements

3 years of work related administrative experience.
High school diploma or GED.
Strong working knowledge of computers word processing and electronic spreadsheet software and databases.
Strong knowledge of general office practices, standard filing procedures, telephone etiquette, and standard office equipment.

Nice To Haves

Previous experience supporting leadership in an administrative assistant capacity strongly preferred.
2 years of college level courses preferred.

Responsibilities

Performs moderately complex administrative, organizational, and project management duties, requiring considerable judgment, independent analysis, and detailed knowledge of departmental and company procedures.
Defines and solves problems by researching facts and developing solutions, when appropriate, keeping administrative items from unnecessarily crossing manager's desk.
May independently answer inquiries, complaints, and correspondence for manager.
Notes commitments made by manager and organize staff implementation of department objectives.
Works on special reports/projects, which may include data gathering and consolidation, through surveys, reports and other media.
Prepares preliminary reports, using personal computer and word processing and/or spreadsheet software and other support material on data requests and other special studies, as needed.
May enter annual budget for department.
Enters commands into budget software to extract information related to budgeted or actual expenditures, and completes Monthly Budget Analysis (MBA's).
Audits MBA's received from groups in department.
Identifies errors and resolves issues as appropriate.
Handles confidential information, and maintains confidentiality of information and/or records.
Prepares or assists with preparation of standard and complex reports and projects, contracts, and forms.
Accumulates, compiles, consolidates, balances, analyzes, researches and edits data.
Checks document contents for accuracy.
May prepare and distribute report binders, indexes, graphs or other material.
Organizes office operations to increase efficiency and simplify reporting procedures, creating new systems or revising established procedures, as required.
Applies current company policies and procedures to resolve problems.
Recommends solutions for administrative problems.