Administrative Associate III

East Texas A&M University•Commerce, TX

1d•Onsite

About The Position

The Administrative Associate III, under general supervision, provides complex administrative support work. This role involves a wide range of administrative tasks, including managing data, composing documents, handling communications, maintaining records, and coordinating events. The position supports staff with various applications and ensures the smooth operation of departmental administrative procedures within East Texas A&M University's Physics & Astronomy Department.

Requirements

High school diploma or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

Degree preferred.
Administrative support experience in higher education.
Knowledge of and experience with Workday, Emburse Expense, FAMIS/Canopy, Banner, and CourseLeaf.
Familiarity with Microsoft Office and Adobe software.

Responsibilities

Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
Composes correspondence, reports, publications, and presentations, including editing and proofreading.
Creates and maintains spreadsheets and databases.
Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
Receives, sorts, and routes mail and performs other mail services.
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs.
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal, administrative, and academic records.
Posts information to agency records and modifies forms or records.
Verifies, processes, and reviews forms, reports, and other documents.
Makes arrangements for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Maintains office supplies and equipment.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
Monitors departmental equipment inventory, including conducting the annual physical inventory.
Coordinates with Property Management to properly report all property transfers, property deletions, and missing, damaged or stolen property.
May coordinate activities and assign work to student workers and support staff.
May participate in the hiring training, and supervision of student workers and other support staff.
Collaborates with administrative staff in other departments and offices in the College of Science and Engineering on mutual administrative assignments and tasks.
Participates in Budget User Group meetings and other university administrative meetings and training.

Benefits

Employee tuition assistance for master’s and doctoral programs.
Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
ETAMU contributes to employee health and basic life insurance premiums.
12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
Physical wellness program and wellness release time for eligible employees.
Access to cutting-edge research opportunities at a designated R2 Research Institution.
Academic Excellence: ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
Over 140 degree programs, including nationally ranked online and graduate options.
First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.
Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.
Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.
Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.