Administrative Associate II - Planning & Zoning

Wisconsin Department of Workforce Development•Stevens Point, WI

20h

About The Position

Portage County’s Planning & Zoning Department is hiring a full-time Administrative Associate II to support the Land & Water Conservation Division (LWCD) and Central Wisconsin Windshed Partnership Group (CWWP). The position provides administrative, program, financial, committee, and customer-service support, including maintaining filing systems and websites; preparing correspondence, reports, meeting materials, and educational materials; processing bills, receipts, accounts payable, procurement card charges, and vehicle reports; assisting with budgets, grants, and contracts; and supporting zoning permit inquiries and applications. The role also develops and implements conservation youth education programs and provides administrative assistance to department staff and committees. The starting pay rate is $19.95 per hour.

Requirements

High school diploma or equivalent.
Two years of office support experience.
Licensed driver with access to an insured, licensed vehicle.

Nice To Haves

Conservation and/or agriculture emphasis.

Responsibilities

Compose, edit, and type correspondence, agendas, reports, brochures, pamphlets, government forms, cost-sharing contracts, newsletters, news articles, and other materials.
Provide support to the governing Committee, CWWP Advisory Committee, and department subcommittees, including attending day or night meetings, recording minutes, preparing reports and notices, completing mailings, providing attendance information to the County Clerk’s office, and posting agendas and minutes online.
Process general billing, receipts, accounts payable, receiving, and procurement card charges in MUNIS, using basic budgeting and accounting skills.
Process monthly vehicle expense and fuel card reports.
Input and maintain LWCD permit and agreement information in Ascent and assist with permitting in other divisions as needed.
Input and track contracts and grants in MUNIS.
Oversee the Tree Planter Fund in cooperation with the DNR Forester.
Order supplies and equipment and deposit revenues.
Assist with LWCD, CWWP, and department budget preparation and tracking in MUNIS.
Assist with reports and grant reimbursements to the Wisconsin Department of Natural Resources, Department of Agriculture, Trade, and Consumer Protection, and other grantors.
Develop and implement conservation youth education and other assigned programs, including associated educational materials and communications.
Design and maintain LWCD and CWWP filing systems and websites; maintain computer files using Microsoft Office.
Provide educational materials to LWCD and Planning & Zoning Department clientele.
Assist Planning and Zoning and Code Administration with administrative support, including reports, studies, agenda preparation, mailings, and meeting minutes.
Provide customer service coverage and serve as backup for the department’s main point of contact during absences and breaks.
Assist customers with zoning inquiries and draft, review, and accept zoning permit applications.
Provide administrative support to staff and committees in implementing Land and Water Resource Management Plan Work Plan objectives and actions.

Benefits

Vacation available on day one.
Choice of two health plans, including a Health Savings Account plan with a County contribution or a PPO co-pay plan.
Wellness incentive plan for employees enrolled in health insurance, with the opportunity to earn up to $600 per year.
Flexible spending account.
Dental insurance.
State of Wisconsin Retirement Plan, with a 7.2% County contribution.
Paid holidays.
Paid sick leave.
Life insurance premium paid by the County for employees working a minimum of 30 hours per week.
Long-term disability insurance premium paid by the County for employees working a minimum of 30 hours per week.
Employee Assistance Plan paid by the County.
457(b) Deferred Compensation Plan.