Planning & Zoning Administrative Assistant

Campbell County Fiscal Court•Newport, KY

15h

About The Position

The Administrative Assistant serves as the primary technical assistant for the Planning & Zoning Department and maintains records of departmental business transactions related to planning, zoning, and building inspections. The position provides customer service, supports boards and commissions, processes applications, assists with building permits and inspections, and helps maintain departmental records and correspondence. The role reports to the Planning & Zoning Director and is a full-time, hourly, non-exempt position scheduled for 80 hours biweekly.

Requirements

High school diploma or equivalent.
At least two years of clerical and administrative office experience, unless substituted by qualifying education or coursework.
Excellent interpersonal skills and the ability to interact tactfully and courteously with coworkers, county officials, city officials, and the public.
General knowledge of computer software, applications, and systems, and the ability to create and maintain thorough, accurate records.
Intermediate or advanced proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and web browsers.
Ability to read and interpret simple plans and maps.
Ability to prepare and process departmental correspondence.
Ability to maintain detailed electronic and paper files.
Ability to exercise sound judgment, work under general supervision, and maintain confidentiality.
Valid driver’s license and acceptable driving record.
Ability to attend evening meetings with advance notice.

Nice To Haves

Associate degree or coursework in business administration, design, construction, data management, or another job-related field; may substitute for experience.

Responsibilities

Welcome on-site visitors and provide in-person and telephone customer service, determine the nature of their business, and provide applications, general information, and direction to the appropriate team member.
Serve as secretary for boards and commissions supported by the department by maintaining meeting schedules, publishing legal notices, preparing meeting packets, attending meetings, preparing minutes, and maintaining administrative records.
Attend public meetings as requested.
Accept and process applications submitted to the department and refer them to the appropriate team member.
Maintain text updates to the zoning ordinance and subdivision regulations as requested.
Assist the Building Permit Clerk with data entry and processing building permits.
Schedule daily inspections and appointments for planning and building team members.
Assist with data collection, records organization, and file retention for the department.
Prepare monthly Planning & Zoning reports as requested.
Assist with interagency requests for addressing and encroachments as requested.
Prepare or compose informational summaries, transmittal letters, and other departmental documents.
Serve as a review editor for other team members.
Assume coworkers’ duties and responsibilities and perform other duties as assigned.