Sr Administrative Assoc. - FHC

University of Massachusetts Medical School•Westborough, MA

7d•$43,867 - $53,269

About The Position

Under the general supervision of the Business Unit Manager or designee, the Administrative Associate II coordinates and performs a variety of confidential and complex administrative duties.

Requirements

2-Year College Degree or equivalent in Business Administration
2 years of office, or related experience
Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
Ability to prioritize and problem solve

Responsibilities

Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed.
Support the processing of personnel action and other human resource related forms.
Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc.
Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
Prepare correspondence, memoranda, or reports.
Perform data entry and generate reports. Organize information into spreadsheet format from data collection.
Record, prepare, and distribute minutes.
Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records.
Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement.
Answer phones and screen calls. Provide information and respond to questions.
Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
Order and maintain office and other department supplies.
Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
Answer routine correspondence.
Perform other duties as required.