Administrative Associate - Event Center (Part-Time)

City of Statesville•City of Statesville, NC

6d•Onsite

About The Position

This position provides clerical and administrative support to the Statesville Event Center. Responsibilities include assisting with event documentation, client communication, scheduling support, records management, and general office operations. This role supports event coordination efforts and ensures accurate record keeping and compliance with City policies and procedures.

Requirements

High School diploma or GED.
Two (2) years of experience in general office, clerical, or records management work.
Possession of a valid North Carolina driver's license, or any valid driver's license with ability to obtain a North Carolina driver's license within 60 days of establishing a permanent residence in North Carolina.

Nice To Haves

Ability to handle confidential and sensitive information appropriately.
Strong organizational, multitasking, and customer service skills.
General knowledge of standard office and computer equipment.
General knowledge of Microsoft Office and scheduling systems.
Ability to gather and compile information from a variety of sources.
Ability to communicate clearly, professionally, and effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with staff, clients, vendors, and the public.
Ability to work in a fast-paced, event-driven environment with attention to detail.

Responsibilities

Maintain and organize event files, including contracts, workorders, permits, and supporting documentation.
Assist with processing facility rentals, including preparing contracts, collecting required documents, and tracking deposits and payments.
Support client communication by responding to inquiries, providing general facility information, and assisting with event-related questions.
Assist in preparing event documentation, including work orders, setup sheets, and internal communication materials.
Maintain accurate records in applicable systems, including event scheduling software and digital filing systems.
Perform data entry and ensure accuracy of event details, client information, and scheduling updates.
Coordinate administrative aspects of event preparation, including linen counts, equipment tracking, and supply inventory.
Assist with onboarding and training materials for part-time staff, including maintaining records and documentation as needed.
Support event coordination efforts, which may include limited on-site assistance, set-up coordination, and event-day administrative support.
Maintain organization, cleanliness, and efficiency of office and storage areas related to administrative functions.
Assist with planning and coordination of Event Center-hosted programs or internal functions, as needed.
Provide general administrative support to Event Center staff, including document preparation, filing, and assisting supervisors.
Provide occasional assistance with room setup and event preparation as needed, to support operational needs of the facility.
Perform other duties as assigned.