Administrative Associate - Dept Of Medicine

Hartford Healthcare•Hartford, CT

4d•Hybrid

About The Position

The Department of Medicine is seeking a highly organized, discreet administrative professional to support the Chief of Medicine and the Director of Administration with ad hoc support to the other department's divisions on an as needed basis. This role calls for sound independent judgment, strong communication skills, and the ability to act on behalf of leadership on routine matters within established guidelines.

Requirements

High school diploma required
Three years of administrative experience plus two years of education beyond high school, or five years of progressively responsible executive-level administrative experience
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication skills
Strong organization, attention to detail, and the ability to prioritize competing demands
Discretion and integrity
Independent judgment
Prioritization under pressure
Professional communication with senior physicians and executives
Customer-service orientation
Adaptability across many stakeholders
Accuracy and follow-through

Nice To Haves

Associate or Bachelor's degree preferred
academic medical center or hospital experience
PeopleSoft, Kronos, and Concur
provider onboarding or credentialing
graduate medical education support

Responsibilities

Manage calendars, meetings, travel, and correspondence for senior leadership
Prepare agendas, minutes, reports, and presentations, and coordinate department meetings and events
Provide flexible administrative support to the department's 13 divisions
Process reimbursements and expense reports in Concur
Support timekeeping (Kronos) and HR transactions (PeopleSoft)
Coordinate onboarding of physicians, advanced practice providers, and staff
Provide administrative support to residency and fellowship programs as needed
Handle confidential information with the highest level of discretion