Administrative Assistant

HSG, LLC • Las Vegas, NV

28d • $0 - $33 • Onsite

About The Position

Support One of the Nation's Leading Water Utilities: Build Your Career with HSG! This is a Full-Time, Bilingual (English/Spanish) Required role working Monday-Thursday from 6:30 AM - 5:00 PM. Looking for a role where your organizational skills make a real impact? Join Herndon Solutions Group (HSG) as an Administrative Assistant supporting our contract with the Southern Nevada Water Authority (SNWA). In this highly visible role, you'll help keep daily operations running smoothly by supporting a dynamic team dedicated to serving one of the country's most innovative water utilities. While you will be an HSG employee, you'll work alongside SNWA personnel in a collaborative, fast-paced environment where your attention to detail, initiative, and problem-solving skills will contribute to critical water utility operations.

Requirements

• High school or G.E.D. equivalent
• Four (4) years of office administrative or secretarial experience; or an equivalent combination of training and experience.
• Experience completing payroll and working with various electronic payroll systems.
• Excellent Communication skills.
• Ability to multitask and work in a fast-paced environment.
• You are able to work independently and show a high level of initiative and attention to detail.
• You have a consistent character and do not yield to pressure to compromise or cut corners.
• You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across.
• You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
• You have faith in your own ideas and ability to be successful.
• You hold yourself to the highest standard and work to inspire your team to produce quality work.

Nice To Haves

• Bilingual in English and Spanish

Responsibilities

• Maintains and updates specialized and custom forms, databases, logs, files, records, and reports to support technical work processes in areas of responsibility.
• Organizes, maintains, and updates confidential subject, project and specialized technical files, documents, and records; creates, maintains and updates filing systems; copies, compiles and distributes contracts, reports, documents, and other materials.
• Prepares technical worksheets, tables, and computations; establishes and maintains databases of information to track pending projects, budget expenditures, and facilities requests and services.
• Responsible for collecting and verifying timekeeping information for all employees.
• Monitor employee training needs and schedules; coordinates scheduling of required District and Occupational Safety and Health Administration (OSHA) safety training classes.
• Manage and maintain individual and section calendars; coordinates scheduling of personal leave and vacation time with consideration to staffing requirements; follows up on appointments and ensures appropriate paperwork has been processed in a timely manner.
• Maintains library of vendor, equipment, and contract information; maintains databases of equipment warranty information, reasons for failures and replacement or repair of by vendors; distributes spec sheets to other departments; maintains history of electrical motors at well sites and pumping stations; tracks oil analysis samples and results.
• Provides backup support for section supervisors and staff.
• Processes, maintains, and edits purchase and blanket orders; maintains logs of open and closed purchase orders; checks on open and partial orders.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED