Administrative Assistant - Part Time - Afternoon

Futures Unlimited•Pontiac, MI

5d•Onsite

About The Position

The Office Assistant I is responsible for answering incoming phone calls on a multi-line phone system, greeting visitors and directing them to appropriate personnel. This role will also perform clerical duties such as filing, typing, and data entry. Hours: 10:00 -4:30 M-F

Requirements

High school diploma with a minimum 3 years’ experience of proven success performing most of the duties outlined above will be accepted.
Must possess strong customer service skills
Ability to process a high volume of work.
Strong administrative, organizational, and customer service skills.
Solid communication and interpersonal skills
Ability to process computer data and format/generate reports.
Mathematical knowledge to include basic addition, subtraction, division, multiplication, and computing averages.

Responsibilities

Greet visitors to the agency and direct them in a timely manner to the appropriate personnel, ensuring that all visitors sign into the Visitor’s Registry Log & issuing Visitor Badges.
Monitor Consumer sign-in/out registry log for any consumers being brought in or checked out by parent/guardian or staff from other agencies.
General filing of Accounts Payable/Receivable for Chief Financial Officer on a weekly basis
General typing of memos, letters, forms and general information as needed
Collect and record rent payments for Prairie Horizons residents on a monthly basis and process receipts for residents
Process incoming mail, date stamp and disperse to appropriate staff mailboxes
Record any checks from the incoming mail in the “Checks Received Log” and submit to the Human Resources Coordinator for deposit
Process out-going mail on postage machine and give to postman daily
Prepare Purchase orders and distribute as needed using MAS90
Assist clients with purchasing SHOWBUS passes
Perform other related duties as assigned