Administrative Assistant

Masons of California • Union City, CA

38d • $29 - $36 • Onsite

About The Position

This position is responsible for supporting the SNF Administrator, Social Service designee, and Activity Manager by coordinating a full scope of administrative and clerical activities within each department including central supply.

Requirements

• Word processing and database programs literacy.
• Clerical skills including word processing, filing, knowledge of office procedures and practices, knowledge of medical terminology required.
• Ability to exercise good judgment and initiative in accomplishing responsibilities.
• Possess effective verbal and written communicates skills and the ability to manage and work in a multi cultural setting.

Nice To Haves

• AA Degree preferred or equivalent experience.
• One year experience in similar setting preferred

Responsibilities

• Performs general clerical duties to include but not limited to: filing, copying, and data entering for Administrator, Social services and Activity department.
• Composes, prepares and edits documents, reports, minutes, etc. as requested, ensuring compliance with standard formatting, accuracy and timeliness - checks records and documents for accuracy and completeness.
• Sets up and maintains files and records - establishes, maintains, updates and manages departmental filing system as needed. Ensures that all files are accurately labeled, retained and destroyed accordingly.
• Types and designs documents such as memos, emails, activity schedule, charts, tables, graphs, and spreadsheets while ensuring for clarity and accuracy.
• Works independently and within a team on special and non-recurring and ongoing projects for administrator, social services, and activities.
• Follow up with loss and missing under the direction of social service designee.
• Responsible for daily room checks, welcoming baskets, putting together admission packets, as part of the First Impressions program.
• Customer service tasks associated with new admissions in Lorber.
• Composes documentation of department metrics, budgets, price-comparisons, and other monthly departmental costs.
• Receives incoming calls and forwards calls to appropriate departments.
• Attendance at mandatory department meetings and in-service education.
• Regular attendance and punctuality.
• Assist residents with needs as appropriate.
• Additional duties as assigned.

Benefits

• Excellent health, wage replacement, and other benefits for you and your family's well-being
• A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan
• Investment in your growth through tuition reimbursement - $1,500 per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree