Administrative Assistant - temporary

Boys Town • New Orleans, LA

1d • Onsite

About The Position

Performs a wide variety of clerical, administrative, and receptionist duties. Provides assistance to other departmental staff, volunteers, and visitors. This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission. Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference. Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. Working at Boys Town is more than just a job, it is a way of life.

Requirements

• Minimum of one year of administrative or clerical experience required.
• If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of transfer or hire required.
• If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative (CITI) certification within 30 days of transfer or hire required.
• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications with a proficient ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.

Nice To Haves

• High school diploma or equivalent is preferred.

Responsibilities

• Provides administrative support.
• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Assists in organizing events as needed.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.

Benefits

• Reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location for employees and their dependents enrolled in medical benefits.
• Low to zero-dollar co-pays on certain maintenance drugs with pharmacy benefits.
• No cost mental health visits to an in-network provider.
• Generous match on their 401K or 401K Roth account.
• Tuition reimbursement.
• Parenting resources from experts.
• Professional development opportunities within the organization.
• Free visits to Boys Town physicians and free prescriptions under the Boys Town Medical Plan.
• Tuition assistance.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED