Administrative Assistant, East Basin

Air Liquide•Port Neches, TX

16h•Onsite

About The Position

Air Liquide Large Industries provides industrial gas and energy solutions vital to customer production. The company owns and operates over 2,000 miles of industrial gas pipelines in the U.S., supplying oxygen, nitrogen, hydrogen, and syngas to major customers in the chemicals, petrochemicals, refining, and steel industries. The operations control group monitors over 89,000 data points 24/7 from a leading-edge operations control center in Houston, Texas, optimizing the supply network for reliability and energy efficiency. Air Liquide is committed to building a diverse and inclusive workplace that embraces unique perspectives and believes that a variety of backgrounds strengthens the team and fosters innovation. The company respects, honors, and values diversity.

Requirements

High School diploma or GED required.
5+ years experience as an administrative assistant.
Proficiency in Google Workspace and Oracle.
Ability to enter data efficiently, timely and correctly in order to meet deadlines.
Good planning and organizational skills.
Ability to professionally interact with business contacts both inside & outside of the company.
Strong verbal, listening, and written communications skills.
Attention to detail and a high level of accuracy and confidentiality.
Strong time management and multitasking skills.
Ability to work independently or as a team player.
Knowledge of Air Liquide processes and systems such as Oracle.
Candidates must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future.
This position is not open for non-immigrant visa sponsorship.
Valid Drivers License

Nice To Haves

Prior industrial gas experience.

Responsibilities

Provides administrative support to the Plant and Basin Managers.
Works safely; complies with company safety standards; helps ensure plant is up to date with safety regulations.
Facilitates accounts payable; ensures all facility bills are paid in a timely manner; keeps all records of payment.
Facilitates purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify.
Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events.
Supports housekeeping efforts; ensures cleanliness and order in plant/office areas.
Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur.
Processes daily paperwork/reports as required.
Reviews/files production records.
Generates budget reports; tracks incorrect charges; collaborates with accounting department to correct budget errors.
Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials).
Tracks employee training sessions and monthly safety meetings.
Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies.
Ensures all facility licenses and permits are current.
Supports cylinder invoicing, transferring, manifesting, ordering and inventory adjustments.
Maintains office equipment and supplies.
Keeps track, inputs data on bulk products received on a daily basis.
Helps prepare annual state and federal compliance reports.
Supports shipping and receiving records, procedures, regulations, tracking.
Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied.
Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties.
Maintains strong relationships with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; ensures plant receives optimal rates and efficient transit times.
Other duties and/or special projects as assigned by Plant and Basin Managers.