Administrative Assistant, East Basin

Air Liquide•Port Neches, TX

4d•Onsite

About The Position

Air Liquide Large Industries provides industrial gas and energy solutions vital to customer production. We own and operate extensive industrial gas pipelines in the U.S., supplying oxygen, nitrogen, hydrogen, and syngas to major customers in the chemicals, petrochemicals, refining, and steel industries. Our operations control group monitors thousands of data points 24/7 from our Houston, Texas center, optimizing our supply network for reliability and energy efficiency. We are committed to building a diverse and inclusive workplace that embraces unique perspectives and fosters innovation. This role provides day-to-day administrative support to the East Basin management, operations, and maintenance teams.

Requirements

High School diploma or GED required.
5+ years experience as an administrative assistant.
Proficiency in Google Workspace and Oracle.
Ability to enter data efficiently, timely, and correctly to meet deadlines.
Good planning and organizational skills.
Ability to professionally interact with business contacts both inside and outside of the company.
Strong verbal, listening, and written communication skills.
Attention to detail and a high level of accuracy and confidentiality.
Strong time management and multitasking skills.
Ability to work independently or as a team player.
Knowledge of Air Liquide processes and systems such as Oracle.
Candidates must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future.
This position is not open for non-immigrant visa sponsorship.
Valid Driver's License.

Nice To Haves

Prior industrial gas experience.

Responsibilities

Provides administrative support to the Plant and Basin Managers.
Works safely and complies with company safety standards; helps ensure plant is up to date with safety regulations.
Facilitates accounts payable, ensuring all facility bills are paid in a timely manner and keeping records of payment.
Facilitates purchasing, acquiring necessary supplies, keeping records of payment, Pcard payments/reconciliation statements, and reporting/justifying expenses.
Greets and directs visitors, handles phone coverage, and organizes/conducts functions and special events.
Supports housekeeping efforts, ensuring cleanliness and order in plant/office areas.
Maintains facility files, performs document control quarterly and as necessary, introduces new forms/procedures, and distributes/replaces them when updates occur.
Processes daily paperwork/reports as required.
Reviews and files production records.
Generates budget reports, tracks incorrect charges, and collaborates with the accounting department to correct budget errors.
Handles sourcing and outsourced quotes for Blends, Pure Products, and Raw Materials.
Tracks employee training sessions and monthly safety meetings.
Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies.
Ensures all facility licenses and permits are current.
Supports cylinder invoicing, transferring, manifesting, ordering, and inventory adjustments.
Maintains office equipment and supplies.
Keeps track of and inputs data on bulk products received daily.
Helps prepare annual state and federal compliance reports.
Supports shipping and receiving records, procedures, regulations, and tracking.
Keeps track of Dangerous Goods Regulations and ensures they are properly applied.
Works with 3rd party logistics companies, rectifies errors, and assigns billing to correct parties.
Maintains strong relationships with common carriers, informs them of regulation changes, ensures shipments arrive in good condition, reports issues to management, and ensures optimal rates and efficient transit times.
Other duties and/or special projects as assigned by Plant and Basin Managers.