Adinistrative Assistant

HSBC Global Services Limited • New York, NY

9d • Onsite

About The Position

Administrative Assistants provide broad gauge support, principally secretarial / administrative tasks. Role holders will exercise confidentiality, tact and diplomacy and will have sufficient expertise in their area to appropriately support their department. Treating all constituents like clients, with a service-oriented attitude, is a must. For this role you will be the point person for the Head of Energy, Materials and Power Coverage and the Houston office.

Requirements

• Strong administrative experience in a large professional setting
• Proficiency in Microsoft Office (Word, Excel, Powerpoint) applications with excellent typing skills
• Exceptional communication skills, problem solving, organizational and project management skills
• Abilities to exercise discretion and maintain confidentiality on all confidential matters
• Ability to deal with all levels of personnel and external parties
• Self-directed, attention to detail, and excellent follow-through skills
• Uphold the highest level of integrity and act as a role model for all HSBC values and business principles
• Communicate information, knowledge and ideas with the team as relevant or appropriate

Responsibilities

• Organize schedules, maintaining diaries, arranging travel and accommodation
• Prepare and submit complex team expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
• Maintain the utmost level of confidentiality in all aspects of work and interaction with their team and others as needed
• Co-ordinate activities, events, resources, meetings, services and managing internal and external stakeholders
• Support administration, compose presentations, draft reports and assist with key documents which requires working knowledge of Word, PowerPoint and Excel
• Manage external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
• Gatekeeper or primary point of contact roles for an area
• Adhere to HSBC policies and procedures in the remit area

Benefits

• tailored professional development opportunities
• competitive pay and benefits package
• Wellness Hub
• welcoming and inclusive work environment
• industry-leading volunteerism policy
• generous matching gift program
• comprehensive program of immersive Sustainability and Climate Change Initiatives
• Employee Resource Groups

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed