Administrative Assistant, St. Joseph Center for Special Learning
About The Position
The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors. This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. (Hours and working days may be adjusted to meet the needs of the position.) The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.
Requirements
- High school diploma or equivalent
- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Detail-oriented and dependable
- Ability to multitask and prioritize duties
- Discreet and professional with confidential information
- Friendly, approachable, and service-oriented
Nice To Haves
- Previous administrative or office experience preferred
- Utilize personal vehicle for incidental business as needed
Responsibilities
- Answer phones, respond to emails, and greet visitors in a professional and courteous manner
- Manage calendars, schedule meetings, and coordinate appointments
- Maintain organized filing systems (digital and paper)
- Order and manage office supplies and assist with basic office maintenance needs
- Process incoming and outgoing mail
- Prepare correspondence, reports, and documents as needed
- Maintain accurate records, databases, and student/client files
- Assist with data entry and document tracking
- Ensure confidentiality of all sensitive information
- Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)
- Support administrative processes related to enrollment, billing, or accounts receivable
- Perform other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
