Kiewit Nuclear Solutions- Administrative Assistant-Lenexa, KS- Business Development

Kiewit • Lenexa, KS

8d • Onsite

About The Position

As an Executive Administrator supporting the Business Development team, you will serve as a strategic partner to senior leadership by providing high-level administrative, operational, and business development support. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. You will play a key role in coordinating client engagement activities, managing executive calendars, supporting proposal and pursuit efforts, and ensuring seamless execution of business development initiatives. This position requires a proactive, detail-oriented professional who can anticipate needs, facilitate communication, and contribute to organizational growth. The structure of this role is based on responsibilities found in internal administrative and senior administrative position descriptions. This role is ideal for a highly organized administrative professional who wants to contribute directly to company growth by supporting executive leadership and business development strategy.

Requirements

• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• 5+ years of executive administrative, office management, or business support experience.
• Experience supporting senior leaders, executives, or business development teams.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent verbal and written communication skills.
• Exceptional organizational, multitasking, and time-management abilities.
• Ability to work independently and manage confidential information.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Nice To Haves

• Experience supporting construction, engineering, energy, or technical services organizations.
• Experience with CRM platforms such as Salesforce, Dynamics, or similar systems.
• Proposal coordination or marketing/business development experience.
• Event planning and client engagement coordination experience.
• Advanced PowerPoint and Excel skills.

Responsibilities

• Manage complex executive calendars, travel arrangements, meeting coordination, and scheduling.
• Prepare and edit correspondence, presentations, reports, and executive communications.
• Coordinate executive meetings, leadership events, and strategic planning sessions.
• Prepare meeting agendas, capture action items, and track follow-up activities.
• Handle confidential information with professionalism and discretion.
• Assist with proposal development, qualification packages, presentations, and client-facing materials.
• Coordinate pursuit activities, client meetings, industry conferences, and networking events.
• Maintain business development databases, contact lists, and opportunity tracking systems.
• Support CRM management, pipeline reporting, and market intelligence efforts.
• Monitor and track key pursuit milestones and deliverables.
• Coordinate client visits, executive briefings, and project tours.
• Assist with preparation of market analyses, competitive intelligence, and business development reports.
• Support sponsorships, memberships, conference registrations, and industry association participation.
• Build and maintain positive relationships with internal and external stakeholders.
• Process expense reports, invoices, purchase requests, and vendor communications.
• Maintain department records, filing systems, and tracking tools.
• Support office operations and special projects as assigned.
• Develop and improve administrative processes to increase efficiency and consistency.
• Generate reports and dashboards to support leadership decision-making.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED