Administrative Assistant-Planning Department

County of Luna•Deming, NM

4d•Hybrid

About The Position

Under the direction of the Planning Supervisor, or designee, this role performs a variety of work in a wide range of areas, demonstrating strong ethical, professional, and service-oriented customer service. Responsibilities include providing complex administrative activities, supporting office administration, project management, code compliance, written correspondence, document management, and coordination of activities.

Requirements

High school diploma or GED certificate
Valid Driver's License
Two (2) to three (3) years of office or related experience with a strong emphasis on performing work correctly and meeting deadlines
Intermediate to advanced computer skills using M/S Office applications
Must be able to pass a pre-employment drug test
Skill to read and write in proper English
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations
Skill to write reports and business correspondence
Ability to logically and effectively present information both orally and in writing and respond to questions from groups of managers, clients, customers, the County Commission and the general public
Knowledge of applicable Federal, State, County and municipal laws, codes, ordinances, rules and regulations pertaining to code compliance and land use
Knowledge of office and field rules, practices and procedures and enforcement thereof
Knowledge of standard computer software for word processing, spreadsheets, and presentations
Ability to read and interpret plans, blueprints, maps, charts, graphs, plats and land descriptions
Ability to read, copy, transfer and file information with high accuracy and clarity
Ability to work as a team player and be willing to deliver superior customer service to both internal and external customers
Able to receive and convey telephone and oral messages to other personnel and be courteous to the public
Able to maintain confidentiality and refrain from discussion, disclosure or personal use of any information as required by statutory requirements and County policies
Ability to sort, alphabetize, file and/or distribute written material
Ability to enter and record information quickly, maintaining concentration, speed and accuracy with frequent interruptions
Ensures compliance with applicable safety regulations and administrative policies
Able to pass a pre-employment drug screen

Nice To Haves

Ability to communicate in Spanish both orally and written form (bilingual)

Responsibilities

Assists the Planning Supervisor and Code Compliance with documenting citizen complaints.
Establishes priorities and monitors cases to maintain a balanced workload, ensuring compliance deadlines are met.
Conducts office duties including department asset management, land use ordinance management, code violations, and illegal dump sites.
Processes inter-departmental applications.
Works collaboratively with other departments, groups, businesses, and organizations to improve community knowledge and appearance.
Compiles code compliance data to keep the department updated.
Assists the Department with drafting, proofreading, filing, and editing cases, correspondence, and other documents.
Responsible for daily cash deposits with the Luna County Treasurer and must be able to reconcile.
Provides information to citizens regarding County roads, highways, and Planning Department duties and responsibilities, including County codes, Ordinances, and processes.
Creates requisitions, purchase orders, and pays monthly billing in coordination with Purchasing and Accounts Payable.
Assists the Department with drafting, proofreading, filing, and editing work orders and tracking them to ensure completion.
Manages all correspondence and other documents.
Attends to customers telephonically, in the office, and in the field at all County Facilities.
Responsible for the rental agreements for facilities.
Ensures customers are knowledgeable with facility procedures and performs walkthroughs as necessary.
Performs walkthroughs before and after rental dates to ensure compliance with rental agreements.
Maintains knowledge of current Federal, State, and local rules and regulations through seminars, professional publications, classes, and development activities.
Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality seamless customer service.