Administrative Assistant - Adults South

Seven Counties Services•Louisville, KY

3d•Onsite

About The Position

This position performs essential job functions related to front-desk reception, client interaction, and administrative support. Responsibilities include greeting clients and visitors, managing phone calls, scheduling appointments, processing client check-ins (verifying information, collecting payments, documenting payments, notifying clinicians), handling mail and faxes, and reviewing intake forms. The role also involves entering client data into electronic systems, performing data entry and validation, and participating in the daily deposit process. Additionally, administrative functions related to medical treatments, such as processing lab results, are part of the role.

Requirements

High School diploma or GED required.
One-to-two years’ experience working in an office setting and performing various clerical or administrative tasks.
Working knowledge of Microsoft Office Suite.
Strong oral and written communication skills.

Nice To Haves

Completion of up to 18 months’ business school, beyond high school preferred.

Responsibilities

Performs front-desk/reception functions including greeting clients and visitors, answering multi-line switchboard, forwarding calls, taking and delivering messages.
Checks in clients, verifying demographic information, collecting and documenting payment for services, and notifying clinicians of client arrival.
Reconciles cash drawer and schedules client appointments.
Copies, sorts, and delivers mail; sends and receives/delivers faxes.
Meets with clients to review client intake forms.
Enters client data into electronic information systems, including demographics, eligibility, transfers, and other program-specific data.
Performs administrative functions such as data entry and validation.
Participates in the daily deposit process, including daily deposit reconciliation.
Processes lab results and performs other medical treatment-related administrative functions.

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Savings Account
Short Term Disability
Long Term Disability - Company Paid
Competitive Compensation Packages
Life Insurance - Company Paid
Accidental Death & Dismemberment Insurance - Company Paid
403b Retirement Plan with Company Funded Matching
Retirement and Financial Planning Services
Tuition Assistance Plans
Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
Student Loan Repayment Assistance
Clinical Supervision toward licensure and reimbursement for certain license applications
Company paid professional training for various skills, certifications, and continuing education
Opportunities for growth and movement
Leadership Academy
Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (10 Paid Holidays)
Flexible Work Schedules to promote a Healthy Work Life Balance
Employee Assistance Program