Administrative Assistant

E.S. FOX LIMITED•Pickering, ON

1d•CA$55,000 - CA$80,000•Onsite

About The Position

This posting is for an existing job vacancy. For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. E.S. Fox Limited Nuclear Services Division is a people-first, environmentally conscious, socially responsible, Engineering, Procurement, and Construction (EPC) provider in the nuclear sector. E.S. Fox Limited’s Nuclear Services has contributed millions of hours in support of Ontario’s safe and reliable nuclear power industry! We provide our clients with a streamlined solution for their detailed engineering, fabrication, construction, and maintenance needs. As the nuclear power generation sector evolves, we are primed to support the transition. Our Strength is People. With a strong commitment to health, safety, and the protection of the environment, ESFL Nuclear Services has earned a reputation as an employer of choice, valuing our employees’ diverse contributions of skill, abilities, and experience. As our employees are our greatest asset, we strive to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected. We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including an attractive health and dental benefits package for you and your family (dependents). Our Nuclear Services office in Darlington, Pickering, ON, is looking for a Administrative Assistant to join our team. Summary of the Role: Reporting to the Site Administrator, the Administrative Assistant will provide direct administrative and clerical support to project management and site personnel within a construction environment. This role ensures efficient coordination of documentation, communications, workforce administration, site logistics, and compliance-related processes while maintaining adherence to strict safety and security protocols.

Requirements

Diploma or certificate in Office Administration, Business Administration, or related field.
2-5 years of administrative experience, preferrable in construction environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Nice To Haves

Experience working in a regulated environment (e.g., nuclear, energy, or heavy industry) is an asset.
Familiarity with document control systems and construction workflows is an asset.

Responsibilities

Provide day-to-day administrative support to the Site Admin, construction managers and site staff.
Prepare, format, and distribute correspondence, reports, meeting minutes, and construction documentation (e.g., requests for information, overtime authorization requests, risk and issue logs).
Coordinate and schedule meetings, manage site logistics, and project-related activities.
Maintain accurate and organized electronic and hard-copy filing systems in accordance with E.S. Fox Limited document control standards.
Track, update, and distribute controlled documents including drawings, procedures, work packages, and revisions.
Liaise with internal departments, (HR, Payroll, Safety) and external stakeholders.
Monitor office and site supply inventory
Maintain confidentiality and proper handling of sensitive and controlled information.
Ensure adherence to E.S. Fox Limited safety policies and nuclear safety standards.
Accurate and high-speed data input and verification.
Works cooperatively as part of a team.
Communicate professionally and tactfully.
Performs other similar or adjacent duties or responsibilities as determined by the supervisor.