Administrative Assistant

Unica - Beneva • Montreal, QC

19d • Hybrid

About The Position

As an administrative assistant, you will directly assist the 4 main directors of the L'Unique brokerage vice-presidency, as well as the directors of the main business development, evolution, and performance department. You will interact with both external and internal clients due to the nature of L'Unique's business development activities.

Requirements

• Hold a college diploma in office technology.
• Accumulate a minimum of 5 years of experience in secretarial work.
• Mastery of the French language, both oral and written, as well as an intermediate-advanced mastery of the English language, both oral and written, due to the nature of the tasks, work tools, or interactions with English-speaking colleagues, partners, clients, or suppliers, or to meet the company's growth objectives.
• Master the Office suite, Word (advanced version), Excel, and PowerPoint.
• Good ability to manage stress and priorities.

Responsibilities

• Provide direct support to the members of L'Unique's management committee.
• Ensure technical and administrative support for the preparation and execution of periodic employee meetings for each of the 4 main departments (Montreal and Quebec).
• Draft letters, reports, presentations, speeches, and other documents.
• Organize appointments, meetings, and travel.
• Manage participants (internal and external) for the distribution of tickets for shows or other exclusive events, draft invitations and registrations, send out convocations, and follow up with participants before and after the event.
• Collaborate with the administrative assistant of the chief operating officer and the internal communications team for the organization of various meetings.

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree