Administrative Assistant ( FT - Permanent)

YMCA of the National Capital Region • Ottawa, ON

9d • Onsite

About The Position

The YMCA is a charity that has been helping Canadians improve their lives since the first Y opened in 1851. Y programs are offered at more than 1,700 locations across Canada and help more than 2.25 million people annually become healthier in spirit, mind, and body. The YMCA of the National Capital Region proudly serves people of all ages, backgrounds and abilities, and works to address critical social needs in our community. We are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential. This position requires a commitment to the Y mission and core values of excellence, compassion, dignity, accountability and inclusion, which form the foundation of all Y programs and services. The YMCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. The YMCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities. Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals.

Requirements

• Fluent in English, oral and written
• 2-3 years of experience in customer relations or administration
• Organizational, decision-making, and detail-oriented skills
• Proficient in Microsoft Office, especially Outlook, Word, and Excel
• Able to learn and manage YMCA financial software
• Able to operate office equipment with proficiency and accuracy
• Applicants must have a valid Standard First and CPR “C” certification (or be willing to obtain one).
• Applicants must already have a valid permit to work in Canada.
• A Police Record check, not more than 6 months old is required.
• Semi-annually, staff must complete the mandatory training for the protection of Children & Youth and submit the certificate of completion.

Nice To Haves

• 1-year post secondary education preferred

Responsibilities

• Overseeing day-to-day operations of the camp office (managing three phone lines, managing three Outlook inboxes, greeting clients, inventorying camp supplies, etc.).
• Screening and interviewing seasonal camp candidates.
• Assisting summer camp candidates in completing onboarding paperwork and online trainings.
• Creating invoices for Y Outdoor Centre clients.
• Overseeing funding applications, tracking paperwork and funding allowances.
• Assisting in enrolling inclusion campers to the 1:1 support program (reviewing applications, registering campers for camp, following up with camper families, etc.).
• Managing booking clients into the Y Outdoor Centre (overseeing booking calendar, completing data entry to CampBrain software).
• Managing Y Camps Ottawa camper family communications via email and CampBrain software.

Benefits

• Free YMCA gym membership
• Discounted Y program fees (including health & fitness programs, child care, and camps)
• Access to our YMCA Employee and Family Assistance Program (EFAP) including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, and financial advice, among other 12 suites of services
• Health and Dental Insurance
• Long-term Disability and Life Insurance
• Access to our Canadian YMCA Retirement Fund pension plan
• Up to 25 vacation days per year including two float days, and one birthday vacation
• Maternity leave benefits for up to 18 months

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed