Administrative Assistant Grants FT
About The Position
Under the general supervision of the Director of Grants Management and the Sr. Executive Director of Communications, the Grants Admin Assistant will be a highly organized, detail-oriented individual that supports the Grants Department's operations. This position plays a key role in ensuring efficient coordination, documentation, and communication for grant-funded programs across East Central Illinois. The mission of Gibson Area Hospital & Health Services is to provide personalized, professional healthcare services to the residents of the Communities we serve.
Requirements
- Ability to work independently and as part of a team.
- Good communication skills, detail-oriented ability to work with others, and comfortable in public engagements.
- Excellent telephone and public relations skill required, often in pressure situations.
- Visual acuity to proof-read and check typed and handwritten documents for accuracy daily.
- Ability to use a computer both to enter and retrieve data.
- Ability to function professionally in stressful and space-limited conditions.
- Ability to provide administrative support for grant development and post-award activities.
- Ability to maintain organized grant files and documentation systems.
- Ability to assist with the preparation and submission of reports.
- Ability to coordinate meetings, schedules, and communications.
- Ability to track deadlines and support compliance requirements.
- Ability to support data entry and reporting functions.
Nice To Haves
- Experience in healthcare or grant environments
- Familiarity with grant documentation and compliance
- Experience supporting project-based teams
Responsibilities
- Provide administrative support for grant development and post-award activities.
- Maintain organized grant files and documentation systems.
- Assist with the preparation and submission of reports.
- Coordinate meetings, schedules, and communications.
- Track deadlines and support compliance requirements.
- Support data entry and reporting functions.
- Attend any and all events of the East Central Illinois Rural Consortium they are assigned to, i.e.; Opioid Coalitions, Juvenile Justice, HRSA, SAMHSA, IDPH and other Community organization meetings.
- Keep the Grants Director appraised of events that are ongoing.
- Keep the Grants Director advised of any issues in the Community as it relates to the hospital and/or hospital owned clinics.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
101-250 employees
