Administrative Assistant
Installed Building Products•Visalia, CA
•$18 - $23•Onsite
About The Position
WE ARE SEEKING AN ADMINISTRATIVE ASSISTANT WITH EXPERIENCE IN BOTH BILLING/INVOICING AND ACCOUNTS RECEIVABLE. THIS POSITION WILL SUPPORT CUSTOMER BILLING AND RECEIVABLES, WITH THE DAY-TO-DAY EMPHASIS BASED ON BRANCH NEEDS. THE IDEAL CANDIDATE IS ORGANIZED, ACCURATE, DEPENDABLE, AND COMFORTABLE WORKING WITH CUSTOMERS AND INTERNAL TEAMS.
Requirements
- Experience with billing/invoicing and accounts receivable required
- General understanding of basic accounting principles and payment processing
- Strong attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
- Strong computer and data-entry skills; experience with accounting software and spreadsheets preferred
- Ability to work independently, meet deadlines, and manage multiple priorities
- High school diploma or GED required
Responsibilities
- Prepare and process customer billing and invoicing in a timely and accurate manner
- Review job information, pricing, purchase orders, and supporting documents for billing accuracy
- Support lien management, including filing pre-liens and tracking required documentation and deadlines
- Process and apply customer payments and maintain accurate accounts receivable records
- Follow up on past-due accounts and assist with collection efforts
- Research and resolve billing questions, payment discrepancies, and customer account issues
- Communicate with customers, sales, branch leadership, and Accounting to support timely billing and collections
- Organize and maintain digital and physical files and records
- Prepare reports and spreadsheets for internal tracking and analysis
- Answer and direct phone calls, take messages and handle inquiries
- Support with general office tasks and assist other departments as needed
Benefits
- MEDICAL, DENTAL, AND VISION COVERAGE
- COMPANY LIFE INSURANCE
- LONGEVITY STOCK PROGRAM
- IBP FOUNDATION
- SCHOLARSHIP OPPORTUNITIES
- PAID VACATION AND HOLIDAYS
- EMPLOYEE FINANCIAL ASSISTANCE PROGRAM
- OPPORTUNITIES FOR GROWTH AND ADVANCEMENT
- 401(K) (PRE-TAX AND POST-TAX) ROTH 401(K) WITH COMPANY MATCHING
- SUPPLEMENTAL INSURANCE (SHORT- AND LONG-TERM) DISABILITY, HOSPITAL INDEMNITY, ACCIDENT, CRITICAL ILLNESS, SUPPLEMENTAL LIFE INSURANCE
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
