Administrative Assistant | Denver

Bridgepoint Investment Banking•Denver, CO

2d•Hybrid

About The Position

Bridgepoint Investment Banking is looking for an in-person Administrative Assistant for our entrepreneurial, high performing, caring, and collaborative team. You will own the calendars, travel and expenses of the originators in the firm and maintain a welcoming office environment at our Denver office. Your role will involve stimulating, high-stakes challenges in a fast-paced environment – we move quickly, and we need you to be in step with us, managing multiple work streams and staying organized as priorities change. The ideal candidate is an exceptional listener and task manager; they are polished, proactive, and assertive. They are a high-achieving problem-solver who loves finding solutions and thinking ahead to avoid obstacles. They anticipate the needs of the originators, are confident asking clarifying questions when needed, and they thrive in a fast-paced environment.

Requirements

At least 5+ years of experience directly supporting Director or C-Level personnel
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, OneNote and PowerPoint), along with the natural ability to quickly grasp and master new software
Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
Exceptional organizational and time-management skills
Demonstrated ability to work independently and under tight deadlines
Detail-oriented mindset with a commitment to precision
Ability to manage up, keep others on task, give honest feedback, and push back when it is in their best interests
Have a positive, can-do attitude, and a sense of humor.
Candidates must be able to adhere to professional appearance standards, including no visible tattoos.

Nice To Haves

Anticipate the needs of the originators
Confident asking clarifying questions when needed
Thrive in a fast-paced environment
Bounce back quickly from setbacks and pitch in without hesitation to help the team reach its goals
Offer ideas for process and enhancements where you see fit

Responsibilities

Identify potential issues before they arise and propose effective solutions.
Work autonomously to prioritize and manage tasks efficiently.
Execute tasks with precision, paying meticulous attention to details.
Navigate through tasks swiftly and effectively.
Facilitate effective communication between the originators and clients, ensuring information flows seamlessly.
Oversee all aspects of travel arrangements, including booking flights, accommodations, assistance with venue selection, managing itineraries and handling last-minute changes for the originators.
Prepare correspondence with sophisticated communication, embodying professionalism, credibility, and engagement to every interaction.
Uphold the company’s brand image and values through professional demeanor, appearance, and behavior, acting as a brand ambassador, positively representing the organization’s culture and values to clients, visitors and employees.
Ensure the office runs smoothly by managing conference room bookings, maintaining a well-organized workspace, and overseeing supply inventory.
Greet visitors, answer the main line, handle inquiries, and coordinate logistics to support a productive and welcoming office environment.