Administrative Assistant

Project Brilliance•Tampa, FL

1d•$19 - $21•Onsite

About The Position

We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Requirements

Proven experience as an office assistant, receptionist or in another relevant administrative role
Working knowledge of office equipment (phones, computers, printers, fax, scan)
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Customer service oriented, assist when needed
Proficiency in MS Office, Google Suite

Responsibilities

Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Review client notes and ensure they are submitted on a timely basis
Create and update records ensuring accuracy and validity of information
Updates time sheets for missed punches, monitors attendance, PTO, etc
New hire orientation, badges, serve as liaison with HR
Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies
Resolve office-related malfunctions, printers, and respond to requests or issues
Coordinate and assist other staff with any clerical needs they may have
Maintain trusting relationships with employees, vendors, clients, and parent
Perform receptionist duties, answer front doors, assist with drop off and pick up